Provides high-level administrative and organizational support to senior leadership by managing calendars, meetings, correspondence, communications, confidential records, travel logistics, deadlines, and follow-up actions. The role also supports administrative operations, special projects, and stakeholder coordination while maintaining professionalism, discretion, and flexibility for on-call needs. This is a fully onsite position requiring strong organization, communication, prioritization, and Microsoft Office proficiency.
Position Summary
The Executive Assistant provides high-level administrative and organizational support to senior leadership. This position requires a highly organized, professional, and dependable individual who can manage multiple priorities, maintain confidentiality, coordinate daily activities, and ensure effective communication and follow-through.
Essential Responsibilities
- Manage executive calendars, meetings, appointments, and schedules.
- Prepare correspondence, reports, presentations, and other business documents.
- Coordinate meetings, agendas, follow-up items, and deadlines with platforms
- Manage emails, phone calls, and communications on behalf of leadership.
- Maintain confidential files, records, and sensitive information.
- Assist with administrative operations, projects, and special assignments.
- Coordinate travel arrangements, meetings, and related logistics.
- Track important deadlines, tasks, and action items.
- Communicate professionally with employees, clients, vendors, and other stakeholders.
- Provide general administrative and operational support as needed.
- Flexibility of on-call engagement as need arises.
- 100% on site.
Qualifications
- 7-10 years of experience in executive assistance, administration, office management, or a related field.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office and other business software.
- Ability to handle confidential information with discretion.
- Ability to work independently, prioritize competing responsibilities, and meet deadlines.
- Professional demeanor and strong attention to detail.
- MUST have financial service/banking experience
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What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
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