Executive Assistant

About iVerify

We are Experts in Mobile Threat Hunting. The first mobile threat hunting company to protect mobile devices like any other vulnerable corporate endpoint.

The mobile security market has a problem. Simply put, current solutions fail to meet the sophistication of modern threats or the growing privacy desires of mobile device users. We believe that it is time for something new. Not only because we care deeply about the safety of frontline users like journalists and activists - many of whom are doing important and often dangerous work - but because enterprises and consumers deserve real protection from advanced mobile threats without sacrificing privacy.

We are building the first mobile threat hunting company to harmonize security and privacy in the face of a new class of mobile threats. Supported by some of the most well-respected VC firms, we aim to become the go-to mobile security solution for individuals who want to know they can trust their devices with their most sensitive information – without sacrificing privacy. 

About the Role

As an Executive Assistant, you will play a pivotal role in ensuring the efficiency and success of our cofounders. This is an exciting opportunity to work closely with company leadership, providing critical administrative and tactical support in a fast-paced, dynamic environment. You will be responsible for managing complex schedules, coordinating key business meetings, and facilitating seamless communication across the organization. Beyond traditional executive support, you will also contribute to people operations, assisting with event planning, onboarding, and company-wide initiatives that enhance workplace culture. 

Responsibilities

• Manage and maintain shifting calendars and scheduling across multiple time zones with tact and confidentiality.

• Manage meeting logistics, prepare agendas, take detailed notes, and follow up on action items to ensure efficient and productive meetings.

• Provide proactive scheduling and calendar support, thoroughly preparing for all commitments, including briefing materials, meeting agendas, and itineraries.

• Build and maintain strong relationships with internal and external stakeholders to foster collaboration and streamline communication.

• Own travel, itineraries, and event logistics for the executive team, ensuring seamless execution for high-priority engagements and minimizing friction.

• Assist the People Operations function with tasks such as supporting the onboarding of new hires and organizing company-wide events, including off-sites, team gatherings, and leadership retreats.

Requirements

• 5+ years of experience as an Executive Assistant supporting founders and/or C-suite executives in a startup or high-growth environment.

• Highly organized with exceptional attention to detail and strong time management skills.

• Expertise in managing complex calendars and scheduling across multiple time zones.

• A proactive and highly reliable partner, adept at anticipating needs and implementing solutions independently.

• Strong problem-solving skills and ability to thrive in a rapidly evolving environment.

• Outstanding verbal and written communication skills, with the ability to engage effectively at all levels.

• Experience in people operations is a plus.

Compensation

Our salary ranges are determined by role, level, location, and employment type. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by a variety of factors, including, but not limited to, work location, job-related skills, experience, and relevant education or training.

Diversity, Equity, and Inclusion

At iVerify, we are committed to building a diverse, equitable, and inclusive workplace and community. We believe that diversity in all its forms drives innovation and fosters creativity. We strive to create an environment where everyone feels valued, respected, and empowered to bring their authentic selves to work.