Executive Assistant

Company Description
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Comcast NBCUniversal has announced its intent to create a new publicly traded company ('SpinCo') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.
Job Description
Our Direct-to-Consumer (DTC) portfolio is a powerhouse collection of consumer-first brands, supported by media industry leaders, Comcast, NBCUniversal and Sky. When you join our team, you'll work across our dynamic portfolio including Peacock, NOW, Fandango, SkyShowtime, Showmax, and TV Everywhere, powering streaming across more than 70 countries globally. And the evolution doesn't stop there. With unequalled scale, our teams make the most out of every opportunity to collaborate and learn from one another. We're always looking for ways to innovate faster, accelerate our growth and consistently offer the very best in consumer experience. But most of all, we're backed by a culture of respect. We embrace authenticity and inspire people to thrive.
This role is part of a technology team (Global Streaming Technology) focused on product offerings including Peacock, SkyShowtime, Showmax and NOW across NBCUniversal, Sky and Comcast.
The Executive Assistant is a full-time position and will provide administrative support to two executives, the SVP of Global Video Engineering and the SVP of Global Solutions Architecture. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently.

• Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements and meetings (internal and external.)
• Arrange and schedule meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly, demonstrate flexibility, patience and persistence in routinely rescheduling meetings
• Arrange travel and all accommodations including comprehensive and detailed itineraries.
• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.
• Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff.
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Coordinate on-boarding and off-boarding employees and consultants, including hardware installation request/repair, space planning, etc.
• Manage electronic document systems, intranet web sites, wikis, and web-based project management tools.
• Create and edit presentations, agendas, spreadsheets, communications, databases, and reports.
• Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates.
• Oversee inventory and replenishment of all in-office supplies, including snacks and office materials, ensuring a well-stocked and organized workplace environment.
• Perform other duties as assigned and assist with special projects as needed.

Qualifications

• Previous experience in Executive Assistant or Coordinator position.
• Previous experience maintaining executive's phone, calendar, work and travel schedules using Microsoft Outlook.
• Excellent interpersonal skills, including a professional phone manner and in-person presence.
• Proficient with Microsoft Office programs including Word, PowerPoint and Excel with advanced knowledge of Outlook.
• Ability to work with and maintain confidential information.
• Experience taking detailed notes and extracting action items.
• Ability to understand priorities and adjust meetings and content appropriately.

Desired Characteristics

• A self-starter who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity.
• Adaptable to various competing demands, and demonstrate the highest level of customer service and response.
• Superior organizational and administrative skills with the ability to multi-task and prioritize work.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Highly resourceful team-player, with the ability to also be extremely effective independently.

This position is eligible for company sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000.
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].