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The Senior Executive Assistant coordinates travel, office management, and supports executive leaders with calendar management, meeting preparation, and administrative tasks, ensuring high performance and professionalism.
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Girls Who Code is seeking a full-time, experienced Executive Assistant (EA) to play a central role in providing efficient, responsive, confidential and professional support to our Chief Executive Officer (CEO) ensuring that their time is effectively aligned to priorities to advance the organization's strategic agenda.
The EA to the CEO will perform broad, confidential, and time-sensitive work assignments and is responsible for the daily coordination of meetings and the daily operations.
The successful candidate will demonstrate a superior ability to multitask in a calm professional manner with operational flexibility given sudden unpredictable business needs, and a keen ability to proactively anticipate changes and adjust accordingly.
Responsibilities include, but are not limited to, performing a broad variety of administrative tasks including:
- Strategically manage an extremely active calendar of appointments
- Plan, coordinate and ensure the CEO’s schedule is followed and respected
- Use appropriate professional judgment to keep CEO abreast of any changes, issues, or concerns that may impact daily activities and/or schedule
- Exercise considerable judgment and discretion in handling requests for appointments
- Arranging travel plans, itineraries, and agendas
- Drafting first-pass communications on behalf of CEO: emails, notes, letters, briefings, talking points
- Sending emails on behalf of CEO
- Collaborate across departments on behalf of the CEO and Executive Leadership Team, with a key focus on the Development and Marketing & Communications teams
- Communicate directly, and on behalf of the CEO, with board members, donors, partner organizations, and others
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
- May assist other executive leadership team members with ad hoc projects and reports
- Maintain accurate contacts for the CEO
- Coordinating conference calls and virtual, video meetings with internal and external groups, including organizing the dial-in and logon information
- Supports virtual and off-site board meetings: scheduling, planning, managing travel, etc.
- Supports onsite visits for CEO: scheduling, reserving conference rooms, logistics and refreshments
- Organizes the details of various 1-2 day team meetings
- Tracking business expenditures and documentation; accurately completing expense reports in a timely manner
- Placing orders, as requested (eg. ordering gifts or flowers)
Qualifications:
- Bachelor’s degree preferred and a minimum of four years’ work experience with C-suite or Executive Level leadership
- Effectively sets personal priorities based on knowledge/understanding of the supported leader’s priorities
- Displays a high degree of maturity, integrity, creativity and strict confidentiality
- Exceptional organizational skills; attention to detail
- Good judgment with the ability to make timely and sound decisions
- High degree of responsiveness; providing quick replies to email and phone requests
- Able to manage complex projects simultaneously with accurate and timely execution
- Exemplary written and verbal communication skills
- Ability to effectively interact with diverse individuals at all organizational levels
- Resourceful with excellent problem solving and strategic thinking abilities
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Comfort and interest in using technology for efficiency; proficient with Google Suite, Zoom, Slack
- Strong customer service orientation and interpersonal skills; tact and diplomacy
- Motivated by an entrepreneurial, highly-collaborative team environment, with a desire to contribute to a growing organization
- Alignment with Girls Who Code’s mission and the values of diversity, equity, and inclusion
Girls Who Code is committed to building a truly diverse and inclusive organization with a focus on valuing, serving, and understanding our target constituents, while challenging all stakeholders to think inclusively for the betterment of our programs.
Girls Who Code is an equal opportunity employer committed to a policy of equal treatment and opportunity in every aspect of its hiring and promotion process without regard to race, color, creed, religion, sexual orientation, partnership status, gender and/or gender identity or expression, marital, parental or familial status, national origin, ethnicity, veteran or military status, age, disability, or any other legally protected basis. Racial and ethnic minorities and men are encouraged to apply for vacant positions at all levels. GWC is not able to sponsor employment visas.
GWC is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. For individuals with a disability who would like to request an accommodation, please contact [email protected]
Girls Who Code New York, New York, USA Office
1250 Broadway, 17th Floor, New York, NY, United States, 10001
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
