Executive Assistant

About Norm Ai

Norm Ai, the leading Legal & Compliance AI company, has a client base with a combined $30 trillion in assets under management. By turning legal code into AI code, Norm enables enterprises to move faster and more comprehensively in their legal and compliance processes with reliability and trust.

Norm’s platform combines frontier AI, proprietary legal reasoning systems, and embedded legal and regulatory expertise.

We have recently raised more than $140 million, backed by Blackstone, Bain Capital, Vanguard, Citi, New York Life, TIAA, Coatue, Craft Ventures, Henry R. Kravis (KKR co-founder), and Marc Benioff (Salesforce CEO).

Norm Ai pioneered Legal Engineering, the process that empowers lawyers to build and supervise domain-specific AI agents with Norm’s proprietary suite of no-code software tools. We hired dozens of lawyers from premier U.S. law firms and trained them as Legal Engineers, who specialize in Large Language Model powered legal workflows.

Norm Ai technology is deployed inside many of the largest and most consequential institutions in the world. The company is growing quickly and hiring across all teams.

About Norm Law

Norm Law is the first AI-native full-service law firm for global institutional clients like Blackstone (see recent coverage of our Blackstone partnership here: https://www.reuters.com/legal/transactional/legal-ai-startup-draws-new-50-million-blackstone-investment-opens-law-firm-2025-11-20/. Legal Engineering, a discipline pioneered by Norm Ai, where lawyers develop legal AI agents, powers Norm Law to deliver faster, more precise, and more consistent legal services. With purpose-built AI agents completing first passes of work, Norm lawyers supervise, review, and focus on what matters most: strategic judgment and expert advice.

Norm Law and Norm Ai, together, are building Legal AGI.

About the Role

We are seeking a highly organized and proactive Executive Assistant to join our team. You will provide administrative support to company leadership and play a key role in ensuring our partners operate efficiently and effectively.

Responsibilities

• Calendar Management:

  • Manage and optimize complex calendars for one or more busy executives

  • Resolve scheduling conflicts and proactively prioritize commitments

• Communication Support:

  • Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests

  • Manage, prioritize, and triage incoming messages and correspondence

  • Draft and edit communications on behalf of executives as needed

  • Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions

• Meeting Coordination:

  • Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed

• Travel Arrangements:

  • Arrange travel for executives, including flights, accommodations, dining, and transportation

  • Prepare and manage travel itineraries and any related documentation

• Administrative Support:

  • Perform ad-hoc administrative tasks as needed to support executive effectiveness

Skills & Experience - Core

• Bachelor’s degree

• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment

• Excellent organizational and time management skills, with a resourceful mindset

• Strong written and verbal communication skills

• Proficiency in Google Workspace and ability to quickly learn new tools

• High attention to detail and accuracy

• Ability to handle sensitive and confidential information with discretion

• Proactive in identifying and improving inefficient processes

• Comfortable navigating changing priorities and ambiguity

Skills & Experience - Pluses

• Experience supporting law firm partners

• Experience planning and managing events

Comp and Benefits

$155,000 - $175,000 a year

The range displayed in this job posting reflects the minimum and maximum target for new hire salary for this position. Within the range, individual pay is determined by various factors, including job-related skills (as uncovered during the interview process), experience, and relevant education or training. Please note that the compensation details listed here reflect the base salary only, and do not include equity or benefits. We offer a competitive salary along with equity compensation. Our comprehensive benefits package includes a 401(k) plan with an employer match. Employees enjoy top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans. For candidates needing to relocate to NYC, we provide relocation reimbursement. You'll thrive in our fast-paced learning environment where professional growth is constant.

This role will be 5 days a week in our NYC office located at 7 World Trade.

If you’re interested in the role but aren’t sure whether you’re a good fit, we’d still like to hear from you.

To learn more about Norm Ai, visit our website.