The role involves providing high-level support to three senior leaders by managing calendars, coordinating communication, and handling administrative tasks across a fast-paced environment.
Help us use technology to make a big green dent in the universe!
Kraken powers some of the most innovative global developments in energy.
We’re a technology company focused on creating a smart, sustainable energy system. From optimising renewable generation, creating a more intelligent grid and enabling utilities to provide excellent customer experiences, our operating system for energy is transforming the industry around the world in a way that benefits everyone.
It’s a really exciting time in energy. Help us make a real impact on shaping a better, more sustainable future.
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support three senior leaders. This role requires someone who thrives in a fast-paced environment, can manage competing priorities with discretion, and operates with a high level of professionalism and ownership. You will need to be based in the U.S., ideally New York City, and available during Eastern Standard Time (EST) business hours.
What you'll do:
- Executive Support
- Manage complex calendars across three executives, including scheduling internal and external meetings across time zones
- Prioritize and coordinate shifting requests with sound judgment
- Prepare meeting agendas, briefing documents, and follow-up materials
- Track action items and ensure timely completion
- Communication & Coordination
- Serve as a liaison between executives and internal/external stakeholders
- Draft, edit, and manage professional communications on behalf of leaders
- Coordinate leadership meetings, off sites, and strategic planning sessions
- Support cross-functional communication and alignment
- Operational & Administrative Support
- Process expense reports and invoices accurately and on time
- Coordinate travel arrangements (domestic and international as needed)
- Maintain organized documentation and filing systems
- Assist with special projects and leadership initiatives
- Confidentiality & Discretion
- Handle sensitive information with the highest level of confidentiality
- Exercise sound judgment in decision-making and issue escalation
What you'll have:
- Qualifications:
- 5+ years of experience supporting senior leaders (preferably multiple executives)
- Experience supporting C-level or VP-level executives strongly preferred
- Strong calendar management experience in a high-growth or fast-paced environment
- Exceptional written and verbal communication skills
- Highly organized with strong attention to detail
- Proactive problem-solver with the ability to anticipate needs
- Proficiency in Google Workspace and/or Microsoft Office Suite
- Experience with expense management and travel booking systems
- Skills & Competencies
- Ability to manage competing priorities with minimal direction
- Strong time management and organizational skills
- Emotional intelligence and relationship-building ability
- Adaptability and comfort with ambiguity
- Professionalism and executive presence
- Work Requirements
- Must be based in New York
- Ability to occasionally flex schedule to accommodate executive needs
Kraken is a certified Great Place to Work in France, Germany, Spain, Japan and Australia. In the UK we are one of the Best Workplaces on Glassdoor with a score of 4.5 and in Germany we rate 4.7 on Kununu as a Top Company. Check out our Welcome to the Jungle site (FR/EN) to learn more about our teams and culture.
Are you ready for a career with us? We want to ensure you have all the tools and environment you need to unleash your potential. If you have any specific accommodations or a unique preference, please contact us at [email protected] and we'll do what we can to customise your interview process for comfort and maximum magic!
Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Kraken, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. We consider all applicants without regard to race, colour, religion, national origin, age, sex, gender identity or expression, sexual orientation, marital or veteran status, disability, or any other legally protected status. U.S. based candidates can learn more about their EEO rights here.
Our (i) Applicant and Candidate Privacy Notice and Artificial Intelligence (AI) Notice, (ii) Website Privacy Notice and (iii) Cookie Notice govern the collection and use of your personal data in connection with your application and use of our website. These policies explain how we handle your data and outline your rights under applicable laws, including, but not limited to, the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). Depending on your location, you may have the right to access, correct, or delete your information, object to processing, or withdraw consent. By applying, you acknowledge that you’ve read, understood and consent to these terms
Top Skills
Google Workspace
Microsoft Office Suite
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