Experiential Producer at Gradient

The Experiential Producer will oversee agency projects.

Client and project management are central to this position as the Producer drives the project and process. This role will manage teams consisting of production freelance and full-time producers and coordinators.  This candidate  must be organized, self-motivated, think creatively and quickly, and be able to approach unique problems in new ways. The ability to work as part of a team and be solution-oriented is critical for this position.

Responsibilities include, but are not limited to:

• Managing and executing multi channel projects that include IRL experiential events, video production and virtual/digital driven components.
• Developing a detailed plan of action, seeing it through completion, and ensuring that the project is running smoothly during all phases.
• Working cross-functionally to ensure all deliverables and deadlines are identified and managed day-to-day in order to successfully meet expectations and project goals
• Managing production team members, including delegating individual responsibilities and setting deadlines to associate producers, production coordinators and production interns.
• Translating creative ideas into project plans, vendor timelines, and deliverables.
• Ensuring that integrated event solutions are innovative and strategically relevant, building brand equity and delivering results for the client.
• Overseeing the creation and maintenance of critical project tracking and documentation.
• Developing and managing budgets up to $1,000,000. Reconciling budgets post-event; handling vendor contract and fee negotiations, ensuring billing and invoicing terms and processes are met.
• Managing onsite teams to ensure the seamless installation and execution.
• Ability to travel as we produce projects and events across the country.
• Developing and building client relationships; managing client expectations
• Develop project documentation including deliverable timelines, production schedules, run of show, etc., and management thereof.
• Liaising with in-house Creative, Account Management, and other Production Service Departments (Content, Live Video, Digital) to reach client goals for each project
• Liaising with in-house Livestream, Digital, and Content teams on hybrid projects
• Experience with obtaining City permits as necessary and knowledge of permitting procedures across the country
• Managing client relationships on production related issues, as well as managing client needs and expectations.
• Experience working with demanding, luxury clients

The ideal candidate:

• Has experience managing multiple clients and projects simultaneously
• Is a proactive, thoughtful and strategic thinker
• Thrives in a fast paced environment, is resourceful, self-motivated, extremely organized and detail-oriented.
• Has excellent communication and presentation skills.
• Delivers unsurpassed client and customer service.
• Has excellent prioritization skills and the ability to change/shift focus with ease.
• Has worked with clients in luxury, travel, hospitality, lifestyle, beauty, tech, spirits and/or entertainment.
• Has a broad network of contacts in the experiential marketing and production industries, including vendor partner resources and local relationships across the country

Requirements:

• Minimum 2+ years experience as a lead Producer of experiential marketing events and campaigns.
• Experience in a client-facing and production role within an agency environment.
• Proven track record developing and managing large, complex projects/teams.
• Excellent oral/written communication, analytical and interpersonal skills to effectively work with all levels within the organization in addition to clients, partners and vendors partners.
• Experience developing and managing budgets up to $1,000,000.
• Fluent in Google Suite and Excel, previous experience with Asana is a plus, but not required.
• A positive team player and leader who fosters collaboration and comes with a solution-oriented mindset
• New York based.