Payroll Manager

| Greater NYC Area

Fluent is a leading data-driven performance marketing company with an expertise in delivering measurable results. We interact with 1MM US consumers daily across our owned and operated websites. Our team uses the insights gathered from these interactions to drive growth for our partners. Through engaging digital experiences, Fluent creates meaningful and lasting connections between brands and consumers.

Fluent is looking for a Payroll Manager to support our growing base of 195 multi-state employees. This role will work closely with the Senior Accountant and the People Team focusing on payroll, benefits, equity, bonus and commission processing, calculations and related accounting and auditing needs.

You should be able to work independently and take initiative to meet deadlines in a time-sensitive environment with great accuracy. As a public company, strong attention to detail and an understanding of the importance of documentation for controls is required. Prior end-to-end payroll processing experience in a MUST.

PRIMARY RESPONSIBILITIES

Payroll and Benefits:

  • Accurate and timely processing of semi-monthly payroll, and quarterly commissions/bonus payments
  • Creation of payroll-related general journal entries and maintenance of semi-monthly, monthly and quarterly reconciliations;
  • Reviewing, approving and ensuring proper general ledger coding of all payroll, benefit and related invoices;
  • Creating monthly variance analysis of payroll and payroll-vendor related expenditures;
  • Ensuring accuracy and completeness of state withholding/rates and unemployment tax registrations
  • Researching and resolving any tax agency delinquencies and discrepancies
  • Aligning closely with Human Resources department to maintain accurate employee data;
  • Calculating monthly bonus, profit share and commission accruals and processing quarterly payouts
  • Coordinating with the SEC Reporting Director in updating and maintaining the tracking records for share-based compensation;
  • Facilitating the delivery of stock to employees under stock options plans and processing of 1099 forms;
  • Responding to employee general questions regarding payroll, deductions, etc.;
  • Assisting with ad hoc projects as needed.

Taxes, Compliance, Reporting and Other:

  • Providing internal and external audit requests
  • Preparing variance analytics and support budget/forecasting for all payroll and related costs

Essential Skills

  • Ability to safeguard and maintain confidential information
  • Aptitude for improving operations
  • Proficient with technology and software, including ADP, Outlook and Excel

Requirements

In addition to an undergraduate degree/studies, at least 3+ years of end-to-end payroll related work experience in a multi-state company environment, the ideal candidate will be:

  • Confident & humble. You’re comfortable acknowledging what you don’t know, give others the benefit of the doubt, and excited about leveraging your natural strengths.
  • Passionate about what you do. You’re excited about being a part of Fluent, eager to contribute and learn, ask a lot of questions and proactively look for improvements.
  • Thorough & accurate. You don’t consider the work complete until you have all the information needed. “Do it once & do it right” is your motto!
  • Highly organized. You’re able to manage multiple priorities and work with a high sense of urgency.
  • A creative problem solver. You don’t stop when you hit a speed bump and enjoy figuring out the best path forward and reach your destination.
  • Positive. You are a curious and constant learner, where every day and every task is an opportunity to learn. Challenges are opportunities to showcase your skills.

Benefits

At Fluent, we are proud of our high-performing team and highly-engaged culture. Our corporate headquarters are situated in the heart of Lower Manhattan and boast stellar views of the Hudson River, along with an in-house barista, game room, and fully-stocked refrigerators. We treat our employees to catered breakfast and lunch weekly and are known to host some of the best events – from our summer Scavenger Hunt to annual Field Day.

By supporting both personal and professional growth initiatives, we empower our team to learn, connect, innovate, and succeed. Fluent offers corporate She Runs It memberships and mentoring opportunities, as well as the chance to apply for a Fluent Dream Grant – a program designed to help our employees pursue their personal dreams and passions. Dedicated to serving our local communities, the Fluent team also participates in designated service days and monthly fundraising efforts.

Ranked as a Crain’s Best Place to Work in NYC six years in a row, Fluent is proud to offer the following:

  • Competitive salary
  • Ample career and professional growth opportunities
  • Health, dental, and vision insurance
  • 401K with generous employer match
  • Open office space for team collaboration
  • The opportunity to work for a high-flying performance marketing company!

Fluent participates in the E-Verify Program. As a participating employer, Fluent, LLC will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Fluent, LLC follows all federal regulations including those set forth by The Office of Special Counsel for Immigration-Related Unfair Employment Practices (OSC). The OSC enforces the anti-discrimination provision (§ 274B) of the Immigration and Nationality Act (INA), 8 U.S.C. § 1324b.

Read Full Job Description

Location

Open and collaborative space, views of the Hudson. Great location, near Fulton station, and the New Jersey ferry.

An Insider's view of Fluent, Inc.

What are some social events your company does?

Fluent strives to create opportunities for our employees to connect. we are proud to host over 30 events a year for our team members! some team building activities include our annual scavenger hunt and field day, which are easily our two most popular get-togethers. everyone loves a little friendly competition!

Evyn

Senior Manager, Office & Culture

How do you collaborate with other teams in the company?

“The best thing about working at Fluent is the culture. It’s fun and relaxing but we get things done!”

Ellie

Senior Accountant, Finance

How does the company support your career growth?

"I’m proud to say that I’ve been with Fluent for over 6 years. Fluent empowers all employees to share thoughts, suggestions, or ideas to propel the team forward and provides us with resources to efficiently complete our core responsibilities. Moreover, the team stresses the importance of family and encourages a healthy work-life balance.

Daniel

Network Development Manager

What are Fluent, Inc. Perks + Benefits

Fluent, Inc. Benefits Overview

At Fluent, we like what we do and we like who we do it with. Our team is a tight-knit crew of go-getters; we love to celebrate our successes! In addition to two fully-stocked kitchens, catered breakfast and lunch, and free workout classes on site, our office manager keeps the calendar stocked with activity-filled events. When we’re not eating, working out, or planning parties, Fluent folks can be found participating in recreational sports leagues, networking with She Runs It, and bonding with across teams during quarterly outings to baseball games, fancy dinners, and pizza-making classes. And we have all the practical benefits, too…

-Competitive salary
-Discounted gym memberships
-Ample career and professional growth opportunities
-Open office space for team collaboration
-Health, dental, and vision insurance
-401K with generous employer match
-The amazing opportunity to work for a high-flying performance marketing company!

Culture
Volunteer in local community
Eat lunch together
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
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