Provide front desk support including answering and directing calls and visitors, mail and package handling, clerical tasks, data entry, supply inventory, calendar and vehicle log management, petty cash and reconciliation, and other administrative duties.
The Front Desk Receptionist provides daily ongoing support on all front desk matters and is responsible for the performance of all clerical and administrative duties as outlined below.
REPORTS TO: Senior Division Coordinator
LOCATION: 692 Blake Ave, Brooklyn, NY 11207
HOURS: 35 Hours/Week, Non-Exempt (Monday-Thursday 10a-6p and Friday 9a-5p)
Salary: $40,000 / year - $50,000 / year
MAJOR DUTIES:
- Provide front desk office support as needed, including but not limited to answering and appropriately directing incoming calls and visitors.
- Sort and distribute incoming and outgoing general mail.
- Receive packages (Amazon, FedEx, etc.)
- Process clerical material, including but not limited to typing, making copies, and filing program and administrative correspondence and email updates.
- Assist in entering data into the appropriate system as needed (Excel, DOP Connect)
- Responsible for updating front desk materials for distribution to visitors such as fliers and referrals posting.
- Maintain inventory of office, kitchen, and building supplies.
- Attend all relevant meetings, trainings, and workshops as needed
- Assist with the preparation of petty cash, MetroCards, check requests, and credit card reconciliation
- Responsible for the agency vehicle sign-out log, checklist, and maintenance update
- Responsible for updating and managing the Building Calendar to reflect request submitted for space, office, and van reservation.
- Additional tasks as needed
QUALIFICATIONS:
- High School Diploma or GED required.
- Associate degree preferred.
- Two years' related administrative experience preferred.
- Proficient in Microsoft Office, Excel, Outlook, Intranet engines, databases and hand-held devices.
- Excellent communication skills, including ability to communicate clearly, effectively and collaboratively with all levels of staff, program participants and community members.
- Commitment to working toward positive community change.
- Valid, clean NYS driver’s license preferred.
- Bilingual Spanish English preferred.
- Commitment to work from a strength based, trauma informed youth and family development perspective.
Similar Jobs
Kids + Family • Professional Services • Social Impact • Telehealth
Provides front-desk reception and administrative support in a community mental health clinic. Responsibilities include greeting clients, check-in and check-out, phone handling, appointment scheduling, referral and intake coordination, prior authorization processing, medical records support, EMR data entry, reporting, prescriber assistance, and HIPAA-compliant handling of protected health information. Requires bilingual English-Spanish communication and a professional, detail-oriented approach.
Top Skills:
Electronic Health Record (Ehr/Emr) SystemsExcelMS OfficeMicrosoft OutlookMicrosoft Word
Cloud • Information Technology • Machine Learning
Owns high-priority, cross-functional initiatives from problem definition through implementation and measurement. Responsibilities include strategic analysis, research, executive communications, end-to-end project management, PMO oversight, risk identification, stakeholder coordination, process improvement, and decision support. The role operates as an internal consulting function supporting executives and business teams across initiatives such as IPO preparation, M&A integration, product development, communications, and change management.
Top Skills:
Cloud ServicesDigital InfrastructureExcelMicrosoft Office SuiteMicrosoft Powerpoint
Consumer Web • Healthtech • Professional Services • Social Impact • Software
Lead the technical strategy and evolution of Headway’s billing platform, including a financial state-machine orchestration layer, guardrail APIs, remittance ingestion, refunds, recoups, reconciliation, and explainability. Manage platform engineering teams, establish technical standards, coordinate cross-functional dependencies, and partner with Finance and Accounting to ensure accurate, auditable financial records at significant scale.
Top Skills:
Backtesting InfrastructureDistributed SystemsDouble-Entry Accounting SystemsEdiEvent-Driven ArchitecturesFinancial State MachinesHigh-Reliability Data PipelinesInvoicing SystemsLedger SystemsReconciliation SystemsShadow-Mode InfrastructureSimulation InfrastructureWorkflow Orchestration
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
