Serves as the first point of contact for clients, visitors, vendors, and callers. Responsibilities include greeting guests, managing calls, providing administrative support, scheduling and preparing conference rooms, handling mail and shipments, maintaining office supplies, coordinating with vendors and building management, and keeping reception and common areas organized.
This is a part-time, fully on-site position Monday- Thursday
Position Summary
We are seeking a professional and organized Front Desk Receptionist to serve as the first point of contact for clients, visitors, vendors, and callers. This position plays a key role in maintaining a welcoming office environment while providing administrative support and assisting with daily office operations.
Key Responsibilities
Reception & Client Service
- Greet clients, visitors, and vendors professionally and courteously.
- Notify advisors and staff of client arrivals.
- Answer and direct incoming telephone calls.
- Respond to general inquiries and provide excellent customer service.
- Maintain a clean and professional reception area.
Administrative Support
- Perform filing, scanning, copying, and data entry.
- Assist with document preparation and general administrative tasks.
- Maintain accurate records and filing systems.
- Support special projects and assignments as needed.
Conference Room & Office Coordination
- Schedule and monitor conference room reservations.
- Prepare conference rooms for meetings, including arranging materials and refreshments.
- Ensure conference room technology is operational.
- Reset conference rooms following meetings.
Mail & Office Operations
- Receive, sort, and distribute incoming mail and packages.
- Prepare outgoing mail and shipments.
- Maintain inventory of office and kitchen supplies.
- Restock coffee, water, paper products, and other office essentials.
- Assist in maintaining clean and organized common areas.
- Coordinate with vendors and building management as needed.
Qualifications
- High school diploma or equivalent.
- Previous receptionist, administrative, customer service, or office support experience preferred.
- Strong verbal and written communication skills.
- Proficiency with Microsoft Outlook, Word, Excel, and Teams.
- Strong organizational skills and attention to detail.
- Ability to multitask and work independently in a professional office environment.
Physical Requirements
- Ability to sit, stand, and walk throughout the workday.
- Ability to move throughout the office to support daily operations.
- Ability to bend, reach, carry, and transport office supplies.
- Ability to lift and move up to35 pounds, including cases of bottled water, cartons of printer paper, office supplies, and meeting materials.
- Ability to assist with conference room setup and office supply organization
Similar Jobs
Consumer Web • Gaming • Healthtech • Kids + Family • Software • Virtual Reality • Biotech
Welcomes and checks in patients, families, staff, and guests; routes visitors; maintains waiting areas; handles phone inquiries; assists with intake scheduling; follows opening, closing, and safety procedures; scores psychological assessments; prepares reports for clinicians; and protects patient information under HIPAA guidelines.
Top Skills:
Hipaa
Agency • Healthtech • Professional Services
Handles high-volume calls, supports field staff, resolves initial employee complaints, provides accurate information, and coordinates follow-up to ensure issues are resolved. Builds trusting relationships through effective communication, uses CRM and database tools, manages multiple tasks, and maintains organized administrative workflows while delivering strong customer support.
Top Skills:
Crm SystemsDatabase Management Software
Automotive Manufacturing
Greets showroom customers, directs calls and visitors, enters customer information into CDK, and provides clerical support. Responsibilities include vehicle inventory and key-tag management, lease-return processing, credit-card batching, transporter coordination, and maintaining a professional front desk and showroom appearance.
Top Skills:
Cdk
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
