Welcomes visitors and clients, answers and directs phone calls, schedules appointments and meetings, maintains the reception area, handles mail and deliveries, and supports administrative tasks including data entry and filing.
Company Description
At Limitless East Marketing, we redefine possibilities through innovative, data-driven strategies that inspire and connect, ensuring measurable results for your brand.
Job DescriptionJob Description:
We are seeking a dedicated and personable Front Office Assistant to join our dynamic team. This role is essential in providing excellent customer service and ensuring the smooth operation of our front office. The Front Office Assistant will be the first point of contact for visitors and clients, representing our company with professionalism and a friendly demeanor. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to multitask effectively in a fast-paced environment. Responsibilities include managing phone calls, welcoming guests, coordinating appointments, and performing various administrative tasks.
Responsibilities:
- Greet and welcome visitors and clients in a professional and courteous manner
- Answer and direct incoming phone calls efficiently
- Schedule and manage appointments and meetings
- Maintain a clean and organized reception area
- Handle incoming and outgoing mail and deliveries
- Assist with general administrative duties such as data entry and filing
Requirements
- High school diploma or equivalent; additional education is a plus
- Proven experience as a front office assistant or receptionist
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office Suite and basic office equipment
- Competitive salary package
- Opportunities for professional growth and career advancement
- Collaborative and innovative work environment
- Skill development through hands-on experience and mentorship
- Exposure to diverse projects and industry-leading clients
Similar Jobs
Professional Services • Real Estate • Consulting • Hospitality
Leads assigned Front Office shifts and supports daily operations across Front Desk, Guest Services, PBX, arrivals, departures, billing, and guest service recovery. Coordinates with hotel departments, coaches and develops associates, manages staffing, supports audits and brand standards, monitors performance, and assists with expenses and operational records. The role requires flexibility across all shifts, weekends, and holidays in a busy full-service hotel.
Top Skills:
Hotel Property-Management SystemsMS OfficeReservation Platforms
Healthtech • Professional Services
Manage front desk operations and maintain a professional office environment while providing direct administrative support to the CEO. Handle phone/email triage, visitor greeting, mail, filing, supply management, calendar and meeting coordination, correspondence, tracking follow-ups, and confidential documents. Support home care administrative functions, coordinate with operations/HR/compliance, and assist with special projects and internal communications.
Top Skills:
EmailMS Office
Travel • Hospitality
Support the Front Office Manager in overseeing Front Desk, Concierge, and Guest Services. Assist with training, scheduling, operations (check-in/out, room assignments), guest issue resolution, use OPERA and HotSos, coordinate with departments, monitor payroll, prepare performance reports, and cover staff during peak times to ensure exceptional guest experiences.
Top Skills:
HotsosMicrosoft Office SuiteOpera
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
