Grants & Contracts Administrator

Online applications must be received before 11:59pm on:

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

Business Title:

Employee Type:

Position Details:

The Opportunity:

As a member of the Elson S. Floyd College of Medicine (ESFCOM) Office of Research, the Grants & Contracts Administrator provides pre- and post-award research administration support. In this position, you will lead complex sponsored project fiscal activities and works closely with faculty researchers and other principal investigators (PIs) throughout the grant lifecycle to provide budget planning and award management expertise. 

Working under general supervision, you will report to the ESFCOM Grants & Contracts Manager and collaborate with project investigators, department administrators, and central research administration offices as part of an institutional effort to manage WSU awards in a compliant, transparent, and efficient manner. 

Additionally, you will collaborate with external award sponsors, external subrecipients, and internal project teams to guide and facilitate proposal materials through pre-award systems at Washington State University (WSU). In their review of funding announcements, you will work to ensure administrative quality, completeness, and compliance of application materials with sponsor and institutional policies or requirements.

As the Grants & Contracts Administrator, you will be assigned a multi-million-dollar portfolio of active federal and non-federal awards and are responsible for a wide range of post-award activities. This includes initiation of subawards, no-cost extensions, award renewals, continuations/amendments, supplement funds, effort certification, payroll assignment/accounting, budget reporting, rebudgeting, carryforward, spend forecasting, and award closeout. 

In this position, you will serve as a subject matter expert in award management. This involves, but is not limited to, reconciling contract language with award data points in Workday, analyzing fiscal data from account allocations, expense postings, encumbrances, balances, and revenue collection. You will provide a narrative of account health in meetings with PIs, make recommendations, initiate adjustments or take corrective action, and are a key contributor to the account reconciliation process. 

Essential Job Functions:

50% Post Award Grants Management

25% Pre-Award Management

10% Lead

10% Grants Management Process Development and Improvement

5% Other

Additional Information:

The screening of applicants begins September 28, 2026.
This is a full time (100% FTE), permanent position. This position is overtime eligible.
Monthly Salary: $5,240 to $7,044 (Steps A-M) | Range 55 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.
Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications:

• A Bachelor’s degree, which includes 18 quarters or 12 semester hours in accounting, auditing, or budgeting and two (2) years of relevant professional experience, or equivalent education/experience.

• Demonstrated knowledge in research operations, grants and contracts administration or budget/finance management or related experience.

• Demonstrated computer skills including proficiency with Microsoft Office software including Word, Excel and Outlook and Access.

• Knowledge of tools including database administration, electronic proposal systems or other related software.

• Working knowledge of federal, state and sponsor regulations, guidelines pertaining to contract and grant administration.

• Knowledge of grant and contract methods and procedures.

Preferred Qualifications:

• Previous higher education experience in pre- and/or post-award grants and contracts.

• Master’s degree in business or related field.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship
 

Area/College: Elson S. Floyd College of Medicine
Department Name: Office of Research
Location: Spokane, WA

* This position is located on the WSU Spokane campus in Spokane, WA, and may be eligible for a hybrid or regionally remote work arrangement, to be discussed if selected for an interview.
Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
1) Resume
2) Cover Letter
External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.
Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.
Reference contact information will be requested later in the recruitment process through Workday.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Position Term:

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

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More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/