Provides administrative and project support to Human Resources, including onboarding, employee clearances, HRIS and ADP data entry, licensing reviews, audit preparation, personnel file maintenance, and employee inquiries. Coordinates with internship coordinators and Facilities, Purchasing, IT, and Finance departments. Supports reception, I-9 verification, medical clearance scheduling, reporting, procurement, and other HR operations.
The HR Administrator is responsible for providing administrative and project support to the Human Resources Department, while assisting with employee inquiries.
Reports to: Assistant Director, Employee Relations
Location: 305 7th Avenue, New York, NY 10001
Hours: 35 Hours/Week; Non-Exempt
Salary: $50,000-$55,000/Year
Major Duties:
- Manage Learning to Work (LTW) onboarding by ensuring completion and accuracy of all incoming information via Clear Co; processing LTW new hire, rehire and terminations; and by serving as the main point of contact to Internship Coordinators
- Responsible for scheduling candidates for required pre-employment clearances, and monitor clearance databases to ensure candidates are fully cleared prior to the start of employment
- Prepare monthly clearance reports and maintain various funder and/or government clearance databases; enter clearance information in ADP system
- Process monthly ADP reports to be sent or uploaded for Medicaid, SSDI, SOR and PETS review.
- Review monthly professional licenses for expiration dates and follow up as necessary.
- Review out of state residency in past five years for residential program hires/rehire and transfers and process necessary out-of-state forms required under The Family First Prevention Services Act.
- Assist with reconciling credit card statements for Finance Department
- Provide backup coverage for HRIS Analyst
- Provide lunch coverage for reception desk 1x per week
- Assist with agency audits by preparing personnel files and ensure all necessary documents are on hand
- Schedule annual TB/Medical clearances based on program requirements
- Provide administrative and project support to the Human Resources Department, including but not limited to creating GSS Employment ID’s, photocopying, data-entry, distribution of departmental mail, placing orders and provide backup coverage to verify I9 documentation
- Act as liaison to Facilities, Purchasing and IT departments regarding equipment, repairs and supply order purchases
- Perform other duties as assigned
Qualifications:
- Bachelor’s degree preferred; High School Diploma Required
- Prior Human Resources experience required
- Knowledge of ADP and Clear Co is preferred
- Proficiency in Microsoft Word, Excel and PowerPoint
- Excellent spelling and grammar skills; familiarity with business protocols
- Attention to detail and outstanding organization skills
- Strong interpersonal skills
- Customer service sensibility
- Versatility to handle varied workload and competing demands
Good Shepherd Services New York, New York, USA Office
New York, NY, United States
Good Shepherd Services New York, New York, USA Office
New York, United States
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