HR Office & Administrative Specialist

Title: HR & Office Administrative Specialist

Department: Human Resources 

Reports To: VP of Human Resources  

Location: Rochester, NY

Classification: Nonexempt, Full-Time

Annual Salary: $50,000-55,000 DOE

Position Summary

The HR & Office Admin Specialist will be responsible for the coordination and completion of a wide range of duties related to general administrative tasks.  The Specialist will work with several departments and supervisors to coordinate needs based on calendar deadlines.  This position will require a highly-organized individual who can work with many personalities and make decisions and adjustments based on deadlines and work-flow needs.

Essential Job Functions and Accountabilities

Job duties include but are not limited to the following activities:

• Coordinate Team/Meeting/Special Event food and lunches for corporate departments.
• Coffee/Snacks Order, Organize, Stock, Maintain, General food housekeeping.
• Keep phone and sign-in sheets current.
• Order Stock.
• Maintain Orderly Supply Closet and First Aid Box.
• Restroom Supplies.
• Open, Meter, FedEx/UPS Packages, Order Pick-up or Deliver to FedEx.
• Hold keys, Manage vehicle maintenance schedule.
• Company Intranet - Keep key documents up to date, seek out relevant content for update.
• Assist in proofing, printing, collating Board Packs, Other presentations as needed.
• Building/Badge Maintenance.
• Coordinate Recycling Vendors.
• Outside Vendor office design quotes, Order furniture, Schedule install and moves.
• Archive and Organize Shared Company Files.
• Assist Executive team as needed with task items such as; travel, scheduling, expenses, etc.
• Shared service support for all  HR team members

Knowledge, Skills, and Abilities

• High attention to detail.
• Good organizational skills.  
• Ability to prioritize tasks.
• Ability to working independently, handling numerous assignments simultaneously.
• Flexibility - Ability to change work schedule to accommodate other team members.
• Team Work – works well with other members in the company.
• Ability to be resourceful and flexible as conditions change or while encountering obstacles.
• Good working knowledge of Microsoft Word, Excel, PowerPoint.
• Good working knowledge of Internet applications.

Education & Certification Requirements

• Associates Degree or greater in Human Resources or similar degree preferred but not required.
• 2+ years of experience as an Administrative or Office Assistant in a corporate office setting.  

About ASSA ABLOY Fenestration

ASSA ABLOY Fenestration is the result of the integration of two heritage brands—Caldwell (established 1888 in Rochester, NY) and Interlock (founded in New Zealand in 1961)—under the global ASSA ABLOY umbrella. Renowned for proprietary, high-performance hardware solutions, the company leads in window and door innovations: from advanced hung window balances and sash lock systems to multipoint, smart security and hardware for sliding, casement, awning, swing, and folding door applications. ASSA ABLOY Fenestration is committed to a culture built on empowerment, innovation, and integrity, and is supported by the extensive resources of ASSA ABLOY—over 50,000 colleagues across 70+ countries.

Company Statement

ASSA ABLOY Fenestration, LLC. is committed to the policy of Equal Employment Opportunity.  This policy expressly prohibits discrimination on the bases of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, disability, genetic predisposition or carrier status, veteran status or status as a member of any other protected group or activity.