HR & Recruiting Coordinator

Founded and headquartered in Paris, Artefact is a next-generation consulting firm, specializing in data, analytics & AI consulting, dedicated to transforming data into business impact across the entire value chain of organizations. We are proud to say that we help our clients grow their data and digital capabilities, and that we’re also growing in parallel.

We have 1700 employees across 34 offices who are focused on accelerating digital transformation. Our state-of-the-art data technologies, lean AI agile methodologies, and cohesive teams of the finest business consultants, data analysts, data scientists, data engineers, and digital experts are all dedicated to bringing extra value to every client. We design data-based solutions to meet our clients' specific needs, always conceived with a business-centric approach and delivered with tangible results. Our data-driven services are built upon the deep AI expertise we've acquired with our 1000+ client base around the globe.

Find out more at artefact.com.

The Role

As an HR & Recruiting Coordinator, you will play a pivotal role in supporting Artefact US’s growth by helping attract, hire, onboard, and support top talent. You will contribute directly to building a dynamic, inclusive, and high-performing culture.

Key Responsibilities

Talent Acquisition & Recruitment

• Support the end-to-end hiring process, including posting roles, reviewing applications, coordinating interviews, and organizing campus recruiting activities.
• Maintain ATS accuracy, cleanliness, and reporting to ensure visibility into pipeline health.
• Assist with employer branding initiatives, including social media content, events, and updates to our careers platform.

Resourcing & Workforce Planning

• Support the resourcing workflow by tracking requests and updating Artefact’s internal resourcing system.
• Maintain accurate staffing trackers that inform leadership decision-making.
• Support associate contractor engagement, including sourcing, contracting, onboarding, and offboarding.

Onboarding & Offboarding

• Coordinate all onboarding logistics (equipment, access, induction scheduling, documentation, and compliance requirements).
• Execute onboarding/offboarding checklists, HRIS data entry, and administrative workflows.
• Coordinate offboarding steps including termination documentation, access removal, and asset return.

Training & Development Support

• Maintain attendance logs, certification records, training calendars, and communications.
• Help plan internal learning sessions, workshops, and knowledge-sharing activities.
• Serve as a connector between employees and development resources.

HR Operations & Employee Support

• Serve as a first point of contact for day-to-day HR inquiries related to policies, benefits, systems, and documentation.
• Maintain HR systems, personnel records, data accuracy, and policy documents.
• Support performance cycle coordination, including communications, timelines, and document management.
• Assist with employee relations administrative tasks, documentation templates, and acknowledgement tracking.
• Coordinate with benefit providers and support employee benefits administration.

Talent & Stakeholder Engagement

• Support HR events, team-building activities, wellbeing initiatives, and DE&I programming.
• Assist with internal HR communications, scheduling, reminders, and engagement logistics.
• Stay informed on HR and employment trends and recommend opportunities for process improvement.

Skills and Experience

• Bachelor’s degree in Human Resources, Business, Psychology, or related discipline preferred.
• 1–2 years of experience in HR, Recruiting, People Operations, or an administrative/coordination role preferred.
• Proficiency in Google Suite; experience with HRIS, ATS tools, or data analysis is a plus.
• Highly detail-oriented with excellent organizational and time-management skills.
• Adaptable, process-driven, and able to thrive in a fast-paced consulting environment.
• Strong problem-solving abilities and a practical, solution-oriented mindset.
• Clear, professional communication skills with a service-focused approach.
• Ability to handle sensitive information with discretion and integrity.
• Demonstrated ability to build and maintain positive relationships.

Why Join Artefact?

• A dynamic, inclusive, and fast-paced working environment.
• Meaningful opportunities for professional development and career growth.
• Competitive salary and performance bonus.
• Flexible hybrid working with 2-3 office days per week.
• Join a talented, ambitious team focused on cutting-edge data and digital transformation.

We are united by our values and strengthened by our hybrid expertise.

• There is always a way: We're from the breed of does, of diggers, of makers. Because ideas are valuable only if executed.
• Client trust is won on the field: Addressing client needs flows better hands on at their side.
• If not used, it is useless: Our love for technology translates into a steep desire for adoption, true brilliance is about impact.
• If not shared, our work is not done: Sharing knowledge is the best way to button up a mission, benefitting clients and colleagues.
• We learn everyday: Tech is a land where everything move at the speed of light, you better be ready to challenge yourself.