HR Services - Payroll Specialist

The Payroll Specialist works closely and professionally with Higginbotham HR Services team members, including Payroll, HR, Benefits and FMLA professionals, to serve our clients.

ESSENTIAL Duties and Responsibilities:

Payroll Administration

• Process payroll for client(s) using preferred payroll software
• Manage time & attendance system (including training as needed)
• Process and review payroll reports and provide to client(s) contact each pay cycle including validation of batch totals and hours
• Manage and track PTO balances in payroll system for client(s)
• Process new hires, status changes, direct deposit changes, tax changes, address changes, name changes, terminations
• Set up and manage all court ordered employee deductions such as child support, garnishments, IRS levies, tax liens
• Process off-cycle payrolls and manual checks or calculations as requested by client(s)
• Provide payroll related reports (EEO-1, wage statements, 401k, quarterly reporting) to client or customer service team as requested or as needed for compliance
• Answer general payroll and time/attendance questions from client managers and employees
• Work with client(s) and HRIS vendors to administer year end W-2’s and help answer questions from employees
• Assist with set-up of new locations, positions, cost centers needed in payroll and time/attendance systems
• Coordinate the set-up of new pay codes (Earnings, Deductions, Memos)
• Guide and assist client(s) with final pay/terminations including knowledge of the final pay laws/rules in all states
• Assist client(s) with tax notices or discrepancies by working with payroll provider’s tax department to ensure timely responses
• Stay on top of payroll related law changes and updates
• Being able to research payroll related compliance, rules and laws

Benefits

• Work with Benefit Specialist or BenLite to ensure all benefit deductions are setup in payroll system
• Provide new hire and termination reports to the Benefit Specialist weekly, bi-weekly or on a monthly basis

Administration

• Employee headcounts for all clients for Higginbotham HR Services Controller for billing clients monthly
• Maintain personnel files
• Complete Verifications of Employment
• Comply with Higginbotham HR Services policies and performance expectations
• Document Higginbotham HR Services and client processes
• Participate in ongoing training provided by Higginbotham HR Services
• Additional other duties as assigned

JOB REQUISITES:

The individual in this position should be competent, experienced, personable, a problem solver, reliable, ethical, detail oriented, organized and able to adapt to the pressures of effectively managing multiple goals and daily tasks at once: demanding client, ongoing projects, deadlines, and requests for employee assistance.

Preferred Education/Training/Experience:

• 2+ years Payroll processing experience or 3+ years Human Resources experience
• FPC Required
• CPP Preferred

Skills, Knowledge, and Abilities:

• Strong organizational and time management skills
• Strong attention to detail
• Solid understanding of the application of HR and Payroll processes for federal and state laws to limit client liability
• Proficiency with Microsoft Office
• Excellent communication and customer service
• Excellent interpersonal skills
• Strong problem-solving skills
• Exercise discretion and independent judgment
• Ability to maintain a positive presence in the workplace

Physical Demands and Working Conditions:

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time. 
• Stooping, crouching, reaching, standing, and walking are occasionally required.
• Talking, hearing, and seeing with close visual acuity are frequently required.
• Keying data is repetitive motion and is frequently required.
• The position is not substantially exposed to adverse environmental conditions.
• Occasional exposure to other worksites that require personal protective equipment.
• Driving to client and/or corporate locations is sometimes required.