Human Resources Senior Coordinator

The Human Resources Senior Coordinator at Sidley Austin LLP performs the recurring administrative and transactional work that supports day-to-day human resources operations in the New York, Boston and Miami  offices. Working under direct supervision, and reporting to the HR Business Partner Manager with day-to-day direction from the Human Resources Specialist, this role carries out established HR processes, including Workday data audits, back-up transaction processing, new hire orientation logistics, personnel records maintenance, labor law posting updates, and recurring HR reporting. The Senior Coordinator responds to routine HR inquiries, refers non-routine matters to the HR Specialist, HR Business Partner Manager, or HR Business Partner Director. This position requires a high level of customer service, accuracy, strict confidentiality, and a proactive approach to routine problem-solving.

Duties and Responsibilities:

HR Systems and Data

• Perform recurring Workday data audits for the New York, Boston and Miami offices, correct routine discrepancies in accordance with established procedures, and escalate exceptions to the HR Specialist, HR Business Partner Manager, or HR Business Partner Director.
• Serve as back-up to the HR Specialist for processing HR transactions in Workday, including new hires, terminations, salary changes, position changes, and status changes, following established procedures; prepare supporting data and documentation for transactions processed by the HR Specialist.
• Reconcile and monitor time and attendance data on a recurring basis, research routine variances, and coordinate corrections with Payroll.

Onboarding and Orientation

• Coordinate the logistics of new hire orientation, including scheduling, orientation packets, new hire gifts, and onboarding tasks; ensure required materials and forms remain current and available.
• Present assigned orientation modules covering HR policies, time and attendance, and local office procedures using established materials; serve as back-up presenter for the employee benefits module.

Records and Compliance

• Maintain confidential employee personnel files in OnBase, including scanning, indexing, quality review, and adherence to the Firm’s retention schedule.
• Monitor and update required federal, state, and local labor law postings for the New York, Boston and Miami offices in accordance with posting-update notices.
• Complete Form I-9 verification and reverification, respond to standard employment verification requests.

Employee Support and Reporting

• Respond to routine HR inquiries regarding policies, procedures, time and attendance, and payroll, providing explanation or interpretation of established guidance; refer non-routine, sensitive, or judgment-based matters to the HR Specialist, HR Business Partner Manager, or HR Business Partner Director.
• Support the performance appraisal cycle by running standard reports, tracking completion, and following up with employees and managers.
• Prepare recurring weekly HR status reports and metrics for management review using established formats.
• Assist with HR-sponsored events, special projects, and other duties as assigned by HR management.

Team Support and Process Improvement

• Check the accuracy of own work, make minor adjustments to work methods, and recommend improvements to recurring processes to the HR Specialist or HR Business Partner Manager.

Education and/or Experience:

Required:

• Bachelor’s degree
• One to two years of experience in a corporate role
• Experience with HCM systems, preferably Workday
• Proficiency with MS Office Suite, including Word, Excel, and PowerPoint applications

Preferred:

• Previous HR experience in a law firm or a professional services firm

Other Skill and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

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The target salary range for this role is:

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [email protected] (current employees should contact Human Resources).

Sidley Austin LLP is an Equal Opportunity Employer.