Job Description
Leads the daily operation of special projects that support financial and operational goals of a specific field or business unit operation. This may include day-to-day general accounting and financial activities. Partners with hospital and departmental leadership to assess opportunities for improvement. Conducts business initiative analysis, monitors status of initiatives and projects, and makes recommendations for improvements.
The Lead Financial Operations Specialist will work closely with departmental administrators, investigators, and research support offices to manage award finances, perform monthly reconciliations, support sponsor invoicing, and ensure timely and accurate financial reporting. This role plays a key part in preventing late reporting, financial discrepancies, and audit findings.
Job Responsibility
- Monitors day-to-day finance operations, including but not limited to, financial reporting, budget, accounting records, grant operations, general ledger, taxes, data reporting, quality control and compliance with regulatory requirements.
- Evaluates and implements Finance procedures, techniques and protocols; investigates technical problems and initiates corrective action.
- Evaluates equipment and recommends maintenance, repair, upgrade or replacement.
- Oversees maintenance and integrity of conventional and computer-aided records and information.
- Builds and maintains productive intra-departmental work relationships to optimize operations.
- Uses knowledge and skills to contribute to the development of functional objectives and principles to achieve goals in innovative ways. Problems addressed are of diverse scope and complexity ranging from moderate to substantial.
- Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Preferred Skills:
Provide comprehensive post‑award financial management of sponsored research awards, including oversight of purchasing, payroll, cost allocations, subcontract management, and all financial transactions throughout the award lifecycle.
Manage sponsor billing, accounts receivable, payment reconciliation, and financial reporting, ensuring accuracy, timeliness, and compliance with sponsor, federal, and institutional requirements.
Monitor award balances and expenditures throughout the award lifecycle to ensure costs are allowable, compliant with sponsor and institutional requirements, and within approved budgets.
Oversee payroll and effort‑related financial activity, including salary allocations, retroactive adjustments, cost transfers, and coordination with HR and departmental administrators to ensure accurate and compliant personnel charging.
Review and approve purchasing and procurement transactions (Purchase orders, vendor payments, service agreements) to ensure compliance with Uniform Guidance, sponsor rules, and institutional policies.
Perform monthly financial reconciliations with departments, validating that all sponsored project expenses - including payroll, purchasing, subcontracts, and internal service charges - are accurate, properly recorded, and compliant.
Manage subcontract financial oversight, including invoice review, payment approval, monitoring of subrecipient spending, and ensuring compliance with subrecipient monitoring requirements.
Manage closeout activities, including clearing encumbrances, reconciling final balances, confirming invoices and cost transfers are processed, and supporting final financial reporting.
Proactively identify and resolve financial issues that could result in late reporting, overspending, or non-compliance.
Partner with departments, the Office of Sponsored Research, and Finance to support timely, accurate, and compliant financial reporting to sponsors.
Support internal and external audits, maintain documentation, prepare audit responses, and implement corrective actions to prevent future audit findings.
Recommend and implement process improvements to strengthen financial controls, streamline workflows, enhance reporting, and improve operational efficiency across the research enterprise.
Experience managing post-award financials for federally funded clinical research studies.
Other Preferred Skills:
Working knowledge of sponsored research regulations and compliance requirements (e.g., NIH, federal, foundation, and industry sponsors).
Experience with grant financial management systems and institutional ERP systems (e.g., PeopleSoft, Oracle, or similar).
Strong reconciliation, analytical, and problem-solving skills with attention to detail.
Ability to manage multiple awards and deadlines in a fast-paced research environment.
Strong communication skills and the ability to work collaboratively with investigators, administrators, and finance partners.
Job Qualification
- Bachelor's Degree required, or equivalent combination of education and related experience.
- 5-7 years of relevant experience and progressive experience where team leadership was demonstrated, required.
*Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
Top Skills
Northwell Health Forest Hills, New York, USA Office
102-01 66th Rd, Forest Hills, NY, United States, 11375
Northwell Health New York, New York, USA Office
30 7th Ave, New York, NY, United States, 10011
Northwell Health New York, New York, USA Office
100 E 77th St, New York, NY, United States, 10075
Northwell Health New York, New York, USA Office
475 Seaview Ave, New York, NY, United States, 10305
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