Legal Support Assistant (On-going Assignment)

• Collaborate closely with attorneys, Legal Administrative Assistants, and other business professionals to provide comprehensive administrative support and assist with a variety of department initiatives, special projects, and time-sensitive assignments.

• Prepare, analyze, and maintain complex client and matter-related reports, including billing rate analyses, client activity reports, productivity metrics, and other data-driven reporting used to support practice group operations and strategic decision-making.

• Reconcile and validate client-level statistical reports, ensuring accuracy, consistency, and completeness of data across multiple systems and reporting platforms.

• Process, review, and track business development, client entertainment, and travel expense reports in accordance with firm policies and reimbursement guidelines.

• Accurately enter, review, and revise attorney time entries, ensuring timely and compliant submission of billable and non-billable time.

• Coordinate domestic and international travel arrangements, including the preparation of detailed itineraries, transportation logistics, accommodations, meeting schedules, and supporting travel documentation.

• Manage conference room scheduling and meeting logistics, including catering arrangements, audiovisual requirements, attendee coordination, and preparation of meeting materials.

• Draft, proofread, edit, and format a wide range of client correspondence, legal and administrative documents, presentations, and other professional communications with a high level of accuracy and attention to detail.

• Process incoming and outgoing mail, courier shipments, and overnight deliveries, ensuring timely and accurate handling of sensitive and confidential materials.

• Coordinate and oversee large-scale mailing and distribution projects, including the creation and management of mailing lists, labels, name badges, event materials, and related logistics.

• Maintain and update databases, client records, and electronic filing systems; organize and manage digital documents; and assist with document production, scanning, indexing, and records management initiatives.

• Utilize strong analytical, organizational, and problem-solving skills to identify discrepancies, streamline administrative processes, improve operational efficiency, and support the evolving needs of attorneys, clients, and practice groups in a fast-paced legal environment.

• Handle highly confidential and sensitive information with discretion while consistently demonstrating professionalism, sound judgment, and exceptional client service.

Skills Needed To Be Successful

• Advanced proficiency in Microsoft Office applications, with a particular emphasis on Excel for data analysis, reporting, reconciliation, and information management.

• Strong working knowledge of emerging AI and productivity tools, including Microsoft Copilot and other technology solutions that enhance efficiency and workflow management.

• Demonstrated ability to analyze complex data, identify discrepancies, draw logical conclusions, and provide actionable recommendations.

• Solid understanding of general office procedures, records management practices, and filing systems, with exceptional attention to detail and accuracy.

• Ability to prioritize competing deadlines, manage a high-volume workload, and adapt quickly to changing business needs.

• Strong written and verbal communication skills with the ability to interact professionally and effectively with attorneys, clients, vendors, and colleagues at all levels of the organization.

• Proven ability to work independently, exercise sound judgment, and proactively resolve issues with minimal supervision.

• Exceptional organizational, time-management, and project coordination skills.

• Flexibility to work additional hours as needed to meet business demands and support time-sensitive client and practice group requirements.