LTW Assistant Director-Internship Coordinator

Position Title 

LTW Assistant Director & Internship Coordinator 

Department  

LTW07  

Site/Location 

Arturo A. Schomburg Satellite Academy 

1010 Rev James A Polite Ave, Bronx, NY 10459 

Job Classification 

Non-Exempt/ Full-Time 

Salary 

$60,000 

Reports To 

LTW Program Director 

MISSION STATEMENT 

East Side House cares for the individuals, families, and communities we serve by expanding opportunities to live more fulfilling lives through education, career, and supportive services. 

JOB DESCRIPTION 

Summary/ Objective 

East Side House (ESH) is a community resource in the Bronx and Northern Manhattan. We believe education is the key that enables all people to create economic and civic opportunities for themselves, their families, and their community.  ESH’s LTW Programs aligns with our mission by providing high quality programs and services within community centers and school partnerships.   

ESH is directly responsible for the administration Learning-to-Work Program, which enhances the school’s academic component by offering additional academic support, career and education exploration, work preparation, skills development, and internships. ESH works in transfer schools, serving students who struggled in a traditional high school setting. The program is designed to re-engage high school students who are over-age and under-credited or have dropped out of high school. 

Essential Functions and Responsibilities 

Under the supervision of the Program Director, the Assistant Director & Internship Coordinator will be responsible to perform each essential duty satisfactorily.   

• Work in tandem with Program Director to ensure that the partnership between East Side House and the DOE site is in good standing. 

• Ensure Admissions criteria and intake goals are being met by conducting intake interviews with students and family members and / or facilitating orientations.  

• Help supervise advisors to ensure that attendance outreach is completed daily, home visits are done when necessary, and student logs stay current. Ensure that post-secondary support and college exploration is also incorporated into student engagement. 

• Manage Alumni events and data tracking 

• Provide trainings on Advisory Curriculum Development and support lesson planning aligned with Common Core Standards. 

• Help advise a caseload primarily of students participating in the Learning to Work (LTW) program and provide added support in their academic, career and personal goals. 

• Solicit, develop and cultivate internship and/or job opportunities within the community including use of calls and visits to employers to maintain internship partner’ relations. 

• Maintain ongoing contact with employers to learn of new internship and/or employment needs as well as problems arising from existing placements.  

• Reach the minimum number of internship enrollments as requested 

• Assist students in developing and achieving life/career goals that are assessed throughout LTW bi-weekly seminars and during individual career exploration.  

• Assist students in job search, including resume and cover letter development, search strategies and interviewing skills.  

• Refer students to academic and support services as needed. 

• Attend administrative meetings, program trainings and staff development. 

• Participate in civic and community building efforts and activities as assigned via East Side House Community Development. 

• Ensure that all fiscal documents are being submitted in a timely manner, which include Bi-weekly internship payroll on Paycom. 

• Maintain updated records of all fiscal transactions for the year, which include monthly LTW internship budget. 

• Maintain updated records of interns, internship sites and intern placements.  

• Assist in making purchase orders for student incentives and special events. 

• Participate and help arrange field trips, special events and extracurricular activities. 

• Maintain flexible hours and workdays, some overnight trips required. 

• Establish liaisons with corporate and nonprofit organizations for identification of employment and internship opportunities, and to provide workshops and mentoring opportunities for students including coordination with other community youth employment assistance programs.  

• Assist and provide support when Director is present or unavailable in areas of program and staff management  

• Maintain database tracking and reporting of each student’s progress and measurable outcomes including timely entry of case notes of weekly meetings and incidents, and employment.  

• Prepare and present curriculum to students on job readiness and related topics; facilitate interactive Seminars.  

• Ensure the program establishes 3 to 5 new internship sites every year; while maintaining necessary partnership contracts in order. 

• Provide case management services for the students in the program.  

• Attend meetings with staff to review students’ progress and discuss appropriate trainings and intervention plans. Actively participate in initiatives, affiliations, coalitions, etc. that pertain to East Side House’s mission.  

• Participate in assigned staff development trainings. 

• Actively participate in team and program meetings.  Provide suggestions for program improvement and implementation. 

• Assist Director in overseeing the creation of innovative and contextualized student learning experiences.  

• Provide other program support functions as required. 

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  

Qualifications 

To perform this position successfully, the Assistant Director & Internship Coordinator 

 must be able to fulfill all the elements of the job description to the highest standard and be able to work well with colleagues in a high energy and collaborative work environment.  Additional qualifications include: 

Education / Experience  

• Minimum required BA/BS with at least two years’ experience with youth-related work. 

• Excellent verbal, analytical, writing, communication and organizational skills.   

• Strong interpersonal skills and time management skills. 

• Strong presentation skills and the ability to represent the organization.   

• Supervisory experience and demonstrated leadership skills.   

• Ability to work in a team oriented environment and handle multiple tasks.   

• Strong interpersonal skills and time management skills.   

• Demonstrated knowledge of community service/development.   

• Strong computer skills and technological experience including Microsoft Office (Word, Teams, etc.) Google Suite (Google Classroom, Docs, and Sheets) and similar programs 

Competencies  

• Teamwork Orientation   

• Initiative  

• Sound Decision Making  

• Communication Proficiency (written and verbal)  

• Customer/Client Focus  

• Time Management  

• Attention to detail   

Clearance  

Department of Education (DOE) fingerprinting. 

Supervisory Responsibility 

This position may supervise assigned personnel, including front line staff and/or support staff. 

Travel 

Travel will be required to secure internship sites, to conduct site visits and to meet with site supervisors. Travel will be requested from DOE site to East Side House main building.  

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is generally a sedentary role; however, some filing and site visits are required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary with or without accommodation. Reasonable accommodations that allow a candidate to meet the requirements of the position will be considered.   

Expected Work Schedule 
Work days/hours subject to change based on ESH’s needs. This is a full-time position, generally 35 hours expected to generally work weekly. Days and hours of work are Monday through Friday: 8am-4pm. Some weekends and later shifts may be required.  

To be considered for a position with East Side House visit our website: www.eastsidehouse.org/careers  

EEO Statement  

We are an Equal Opportunity Employer 

AAP/EEO Statement ESH encourages people with disabilities, minorities, veterans, and women to apply. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.