Manager, Events & Hospitality

Job Description

Who We Are

Horizon Sports and Experiences (HS&E) was created to provide a differentiated and comprehensive approach for clients engaging in sports and experiential marketing. With a fully-integrated service model, HS&E includes a core focus on IP creation and monetization, strategic advisory and consulting, media rights, sponsorship, sales, and experiential strategy and activation – transforming marketers' ability to more seamlessly and effectively leverage their brand assets, content, and engagement strategies to drive increased growth.

What You’ll Do

HS&E is looking for a dynamic and motivated Manager to join the Events & Hospitality team.  In this role, you will play a key part in delivering best-in-class brand activations and VIP hospitality programs for our clients. The ideal candidate is passionate about events, extremely organized, a strong communicator and excels at building relationships.

Experience planning and executing B2B hospitality programs for C-Suite executives across Formula 1, Golf and Tennis is preferred.

55% - Account and Project Management

• Manage all aspects of the event planning process, including project plans, partner and vendor relationships, event communications, creative development and approval processes
• Develop and adhere to the program timeline including key dates and deliverables to ensure milestones are met and that the project remains ahead of client expectations
• Conduct regularly scheduled status meetings to provide feedback and periodic reports to stakeholders as necessary
• Lead the coordination of hospitality components including accommodations, transportation, dining, gifting, ticketing and online and onsite guest registration with an eye for details and seamless guest journeys
• Oversee the development of guest-facing materials including online registration forms and personalized guest itineraries
• Collaborate with program partners and vendors to ensure teamwork, timely delivery, effective communication and detail management in the production of experiential footprints
• Draft event execution guides and training materials for staff and program partners
• Provide financial account support with responsibility for individual event budgets, tracking, invoicing, and vendor payments.

15% - Strategic Planning

• Research and examine event vendors including fabrication, technology, hospitality and entertainment to stay ahead of new and exciting opportunities for events
• Showcase forward-thinking initiative to identify the best strategic opportunities and provide new ideas in the ever-changing events landscape
• Develop and deliver polished client deliverables and other strategic framework materials to support client decision-making (i.e. presentations, budgets, etc.)
• Conduct post–event evaluations and recaps to showcase event success and ROI

15% - Relationship Management

• Collaborate across multiple departments including creative, legal and finance building effective communication and processes that support overall event execution
• Develop and maintain excellent relationships with clients and interagency teams
• Anticipate challenges and proactively ideate solutions to build trust among team members and clients

15% - Staff Development

• Demonstrate ownership to the wider team, offering support as needed and working to nurture direct reports in their own career progression

Who You Are

• Passionate about live experiences with a desire to innovate and keep up with trends 
• Team-spirited and collaborative to achieve client objectives
• An experienced project manager with the ability to manage deadlines
• Proactive in taking initiative and driving projects from conception to completion
• Proven track record of high attention to detail, critical organizational skills and effective communication
• Ability to work in a dynamic, fast-paced environment
• Independent problem solver with foresight and the ability to develop creative solutions
• An advocate for and supporter of Diversity, Equity and Inclusion

Preferred Skills & Experience

• Bachelor of Arts or Science (minimum)
• 4+ years of event marketing experience at an agency, team, league or brand with demonstrated understanding of the industry
• Polished, professional and enthusiastic about delivering high quality experiences for brands
• Proven success in project management and managing multiple priorities
• Experience and confidence developing persuasive presentations
• High level of proficiency with Excel, Word and PowerPoint
• Ability to work nights, weekends or travel for client programs and/or events

Certificates, Licenses and Registrations
No requirements for certificates, licenses and/or registrations

Physical Activity and Work Environment

Occasionally the employee might be asked to perform minimal physical activity in support of onsite event execution

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

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Horizon Media is proud to be an equal opportunity workplace.  We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Salary Range

A successful applicant’s actual base salary may vary based on factors such as individual’s skill sets, experience, training, education,  licensure/certifications, and qualifications for the role.  As an organization, we take an aptitude and competency-based hiring approach.  We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage, life and disability insurance, retirement savings plans, company paid holidays and unlimited paid time off (PTO), mental health and wellness resources, pet insurance, childcare resources, identity theft insurance, fertility assistance programs, and fitness reimbursement.