Warby Parker is seeking a sharp-as-a-tack Payroll Manager to join our Finance team and drive payroll compliance for our 3,000+ employees across the U.S. and Canada. In this position, you’ll take on and own complex financial processes, finding ways to evolve and enhance them on your quest toward utmost efficiency and accuracy. Communication and collaboration are the keys to success in this role, as you’ll work closely with both the Finance, Equity and Tax teams. We’ll also count on you to provide critical support for our employees and handle confidential concerns in a quick, effective way. Sound like your cup of tea (or coffee, or yerba mate)? Keep reading!
What you’ll do:
- Review multi-state U.S. and Canadian payrolls for 16 legal entities (plus more to come!)
- Manage two reports and drive the growth and development of the Payroll team
- Act as the subject matter expert on payroll compliance and ensure compliance with federal, state, and local tax jurisdictions—monitoring state, provincial, and local registrations for payroll taxes, local health and state unemployment insurance, workers compensation, etc.
- Ensure proper setup of state and local payroll registrations, including withholding tax, SUI, and any applicable local taxes, and work with the People and Legal teams to ensure compliance with federal, state, and local payroll laws and best practices
- Maintain up-to-date knowledge of employment tax and overtime rules, employee 401K, incentive/bonus programs, multi-state payroll, leave pay integration, and termination processing
- Ensure timely and accurate W-2 preparation at the end of the year
- Partner closely with equity administration to ensure proper taxation of equity related earnings and support accurate and timely processing of equity awards (RSUs, ISOs, NSOs) and ESPP, including withholding, taxation, and reporting
- Maintain strong internal controls to support SOX-compliant payroll processes and lead the audits of internal controls, workers compensation, 401k, and payroll tax
- Lead cross-functional teams on payroll-related projects—continuously developing processes that are scalable, SOX compliant, and in support of the company’s growth, as well as setting up new systems and vendors
Who you are:
- A skilled problem-solver with 5+ years of payroll-related experience (plus, you’ve managed large-scale, multi-state payrolls)
- Comfortable working independently and owning your work from start to finish
- Highly organized and detail-oriented (improving and documenting processes make your heart flutter)
- A direct, honest communicator when working with your team and other stakeholders
- Someone who makes well-informed decisions
- Driven by the highest level of ethics and respectful of confidentiality
- A dexterous multitasker who can prioritize several projects without losing focus
- Someone who takes your work seriously—but not yourself!
- Positive, kind, and excited by a challenge
- Not on the Office of Inspector General’s List of Excluded Individuals/Entities (LEIE)
Extra credit:
- CPP certification
- ADP and Oracle HCM experience
- Experience processing payroll in Canada
- Familiarly with the accounting side of payroll (e.g., journal entries, reconciliations)
Some benefits of working at Warby Parker for full-time employees:
- Health, vision, and dental insurance
- Life and AD&D Insurance
- Flexible vacation policy
- Paid Holidays
- Retirement savings plan with a company match
- Parental leave (non-birthing parents included)
- Short-term disability
- Employee Assistance Program (EAP)
- Bereavement Support
- Education Reimbursement
- Free eyewear
- And more (just ask!)
Warby Parker, in good faith, believes that the posted salary range is accurate for this role in New York at the time of posting. Warby Parker may pay more or less than the posted range based on factors such as relevant experience and skills, qualifications and location, among others. This range may be modified in the future. In addition to base salary, this role is also eligible to receive a cash bonus and an equity bonus as part of the total compensation package. Details and eligibility will be discussed during the application process.
Warby Parker is proud to be an equal opportunity employer. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, military status, or any other applicable legally protected characteristic.
About Us:
Warby Parker was founded with a mission: to inspire and impact the world with vision, purpose, and style.
We're constantly asking ourselves how we can do more and make a greater impact, and that starts by reimagining everything that a company and industry can be. We want to demonstrate that a business can scale while doing good in the world, without charging a premium for it. And we’ve learned that it takes creativity, empathy, and innovation to achieve that goal.
Since the day we launched in 2010, we’ve pioneered ideas, designed products, and developed technologies that help people see. We offer everything you need for happier eyes at a price that leaves you with money in your pocket, from designer-quality glasses and contacts to eye exams and vision tests, and you can meet us online, at our stores, or even in your home. Wherever and whenever you need it, we’re there to make exceptional vision care simple and accessible. (Delightful, too.)
Ultimately, we believe in vision for all, which is why for every pair of glasses or sunglasses we sell, a pair of glasses is distributed to someone in need through our Buy a Pair, Give a Pair program.
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Warby Parker New York, New York, USA Office
161 Avenue of the Americas, New York, NY, United States, 10013
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