Office Manager, Contract

Dandy is transforming the massive and antiquated dental industry—an industry worth over $200B. Backed by some of the world’s leading venture capital firms, we’re on an ambitious mission to simplify and modernize every function of the dental practice through technology. As we expand our reach globally, Dandy is building the operating system for dental offices around the world—empowering clinicians and their teams with technology, innovation, and world-class support to achieve more for their practices, their people, and their patients.

Location: New York City

Contract: 6-Month, Full-Time

About the Role

We are seeking a proactive, detail-oriented Office Manager with strong operations and project management experience to lead day-to-day HQ operations and deliver a world-class employee, candidate, and visitor experience. This role will not only manage office logistics and vendors but also drive local engagement programming, coordinate high-volume hiring logistics, and lead operational projects that improve efficiency, scalability, and culture.

Key Responsibilities

HQ & Facilities Leadership

• Own the full HQ experience—building access, space planning, security, facilities, and day-to-day office operations.

• Develop and refine operational processes to ensure the office runs seamlessly and efficiently.

• Anticipate needs and proactively identify opportunities to improve employee experience and operational excellence.

Vendor & Budget Management

• Negotiate contracts and manage relationships with all office vendors (cleaning, catering, IT services, security, etc.).

• Oversee office budgets, track expenses, and partner with Finance to drive cost transparency and efficiency.

Candidate & New Hire Experience

• Serve as the first point of contact for interviewees and new hires, ensuring a polished, professional, and welcoming experience.

• Manage on-site interview logistics (room coordination, tech setup, scheduling) for a high-volume recruiting environment.

• Support bi-weekly new hire classes with day-one logistics, space coordination, and onboarding activities.

Event & Engagement Programming

• Plan and execute local engagement activities: in-house happy hours, seasonal events, and holiday parties.

• Partner with People and Sales teams to deliver high-quality offsites, team-building activities, and company-wide gatherings.

Project & Operations Management

• Lead cross-functional operational projects with clear timelines, deliverables, and stakeholder alignment.

• Build simple systems, trackers, and processes to streamline recurring operational tasks.

• Serve as a point of escalation for operational challenges, solving problems with urgency and precision.

Qualifications

• 4–5 years experience in Office Management, Operations, or Project Management roles

• Demonstrated success managing vendors, budgets, and complex operational logistics

• Proven track record of driving engagement initiatives and leading high-volume events or onboarding activities

• Strong project management skills with the ability to prioritize and deliver on competing timelines

• Excellent communication, negotiation, and interpersonal skills; confident in working cross-functionally

• Proficiency in G Suite, Slack, and project management tools (Asana, Monday, or similar)

Preferred

• Experience in a high-growth or startup environment

• Familiarity with HR systems

Req ID: J-743

For full-time positions, Dandy offers a wide range of best-in-class, comprehensive, and inclusive benefits tailored to each country where we operate. Our local benefits packages typically include healthcare, dental, mental health support, parental planning resources, retirement savings options, and generous paid time off—ensuring our team members are supported no matter where they live and work.

Dandy is proud to be an equal-opportunity employer. We are committed to building a diverse and inclusive culture that celebrates authenticity to win as one. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, disability, protected veteran status, citizenship or immigration status, or any other legally protected characteristics.

Dandy also fully complies with the Americans with Disabilities Act (ADA). We are dedicated to embracing challenges and creating an accessible, inclusive workplace for all individuals. If you require any accommodations for your interview or have any questions beforehand, rest assured that we will do everything we can to meet your needs. Visit Dandy Careers for more!