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Invisible Technologies is the AI training and scaling partner for the leading foundation model providers, enterprises, and governments, bridging the gap between AI potential and production. Invisible’s unique AI Process Platform combines elite global human expertise, cutting edge technology, and deep institutional knowledge gained by training 80% of the world’s leading AI models. Trusted by AWS, Microsoft, and Cohere, we have an unparalleled ability to operationalize AI for real-world applications. Our explosive growth landed us the #2 spot on the Inc. 5000 in 2024, closing the year on $134m revenue.
About the Role
In this role as an Office Manager, you'll embrace the challenge of bridging the virtual and physical worlds for a remote-first company by setting up and running our new New York City office space. While navigating the particulars of regulations and contracts, you'll also support a diverse team with coordination, ensuring that the office becomes a supportive environment for productivity and collaboration. This is your chance to shape the in-office experience and culture from the ground up, playing a pivotal part in the company's evolution.
What You’ll Do
- Lead the setup of our NYC office, including space planning, furniture procurement, utility setup, and workplace technology installation.
- Manage lease administration and building coordination while ensuring regulatory compliance and proper display of required labor law postings.
- Manage day-to-day office operations: vendor contracts, office supplies, utilities, cleaning, maintenance, and security.
- Own the office budget, track expenditures, and support financial forecasting.
- Maintain a reliable IT infrastructure and troubleshoot issues with internal or external partners.
- Cultivate a welcoming, inclusive in-office culture through onboarding support, events, and communication.
- Coordinate emergency preparedness and enforce safety standards for a secure work environment.
What We Need
- 3+ years with budget management
- 3+ years negotiating with suppliers and vendors
- 2+ years with space allocation and facility management
- Skill in coordinating the scheduling of shared office resources
- Proficiency with contract management and document review
- Experience in handling communication tools for interdepartmental coordination
- Successfully set up or managed an office for a remote-first or hybrid company
- History of fostering strong relationships with external service providers
- Proven ability to enhance the in-office experience for employees
- Experience establishing office policies and procedures that support team productivity
- Experience in NYC office compliance and regulations, such as safety team creation and management, OSHA compliance, etc.
What’s In It For You
Compensation:
Invisible is committed to fair and competitive pay, ensuring that compensation reflects both market conditions and the value each team member brings. Our salary structure accounts for regional differences in cost of living while maintaining internal equity.
An Invisible Talent Acquisition Partner can provide more information on which locations are included in each of our geographic pay tiers during the interview process. For candidates outside the U.S., compensation will be adjusted to reflect local market conditions and cost-of-living differentials.
Bonuses and equity are included in offers above entry level. Final compensation is determined by a combination of factors, including location, job-related experience, skills, knowledge, internal pay equity, and overall market conditions. Because of this, every offer is unique. Additional details on total compensation and benefits will be discussed during the hiring process.
What It’s Like to Work at Invisible:
At Invisible, we’re not just redefining work—we’re reinventing it. We operate at the intersection of advanced AI and human ingenuity, pushing the boundaries of what’s possible to unlock productivity and scale. Ownership is at the core of everything we do. Here, you won’t just execute tasks—you’ll build, innovate, and shape the future alongside world-class clients pushing the boundaries of AI.
We expect bold ideas, relentless drive, and the ability to turn ambiguity into opportunity. The pace is fast, the challenges are big, and the growth is unmatched. We’re not for everyone, and we’re okay with that. If you’re looking for predictable routines, this isn’t the place for you. But if you’re driven to create, thrive in dynamic environments, and want a front-row seat to the AI revolution, you’ll fit right in.
Country Hiring Guidelines:
Invisible is a remote-first organization and hires new team members in countries around the world. Although many of our roles are fully remote, some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.
AI Interviewing Guidelines:
Our hiring team thoughtfully uses AI to support an efficient, engaging, and inclusive interview process. Since AI can also be a helpful tool for candidates, we've outlined expectations for using it ethically throughout your interview journey. Click here to learn more about how we use AI and our guidelines for candidates.
Accessibility Statement:
We’re committed to providing reasonable accommodations for individuals with disabilities. If you need assistance or accommodation due to a disability, please contact our Talent Acquisition team during the recruitment process at [email protected].
Equal Opportunity Statement:
We’re an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status, or any other basis protected by law.
Due to a high volume of candidates, Invisible may use automated decision-maker technologies to filter candidates based on response to our application questions and other provided information. Our use of automated decision-making enables us to be efficient by providing a manageable list of possible candidates that meet our mandatory hiring criteria. If you object to our use of automated decision-making please contact us.
Invisible Technologies New York, New York, USA Office
7 W 18th St., New York, NY, United States, 10011
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