Office Production Assistant

Job Title: Office Production Assistant - NYC
Located in the Flatiron District
In office requirement with hours from 10am to 7pm  daily
 

Job Description

ZEALOT is seeking a highly organized and proactive Office Production Assistant to support the daily operations of the New York office and ensure a productive, well-maintained work environment.  In addition this blended role will assist local and cross company departments in their production deliverables.   The ideal candidate will be a skilled multitasker who can handle administrative responsibilities, support staff needs and manage their project support.

Responsibilities and Duties

Office Operations Support

• Support day-to-day office operations including supplies, equipment, and facility maintenance 
• Coordinate with building management, vendors, and service providers 
• Serve as the primary point of contact for employee questions and office-related issues 
• Support onboarding process for new employees in conjunction with HR and IT.  
• Process employee expenses. 
• Implement and improve office systems as needed for greater efficiency

Production Support

• Support producers, editors and coordinators with tasks such as: organizing media assets, assisting with managing workflows 
• Assist with miscellaneous Post-Production tasks to effectively support the onsite teams as well as cross functional departments that may span include both our NY and LA offices.
• Coordinate meetings, events, and team activities 
• Client gifting 

Communication &  Culture

• Handle incoming calls, mail, and correspondence
• Maintain office policies and procedures documentation
• Be an active and contributing member of the office social planning committee 
• Coordinate with HR, IT, and other departments on a variety of activities and events as needed

The successful candidate will have:

• A strong interest in media and entertainment
• Experience in office support or administrative roles
• Strong organizational and time management skills
• Ability to pick up new workflows and software quickly
• Excellent written and verbal communication abilities
• Proficiency in Google Suite, Microsoft Office Suite (Word, Excel, Outlook), Slack
• Problem-solving mindset with attention to detail
• The ability to work independently and within a creative team environment
• Ability to handle sensitive information with discretion
• Working knowledge of project management tools

Additional Information:

• Reports to: Head of Human Resources with strong partnership with and dotted line to Head of Production Operations.
• This is a Non-Exempt role with a pay range of $18/hr to $20/hr. The pay range is subject to change and may be modified in the future.
• Regular business hours are Mon-Fri 10am to 7pm. However, your shift may later be determined by ZEALOT.