Office Specialist

Title: Office Specialist

The Opportunity: This role is to support office operations by providing excellent customer service to office occupants (employees, visitors, etc.), coordinating on site projects, collaborating with stakeholders, and managing vendor relationships to ensure smooth department operations and contribute to business objectives.

• Location: New York, New York
• Work Arrangement: This is a full time in office position
• Pay Range: $82,000 - $125,000

Responsibilities:

• Support department and company objectives through process enhancements and presenting results to business leaders.

• Plan and respond to catastrophic events and emergencies for business continuity.

• Manage facilities operations including security, safety, and site support both during and outside normal hours.

• Build long-term vendor relationships to ensure alignment with business operations.

• Lead process improvement projects by resolving complex issues and introducing innovative tools.

• Foster relationships with senior management and execute ad-hoc requests.

• Contribute to a positive work environment by demonstrating cultural expectations and influencing others.

• Provide front desk and reception coverage

• Support department administrative needs like reporting team metrics, document services, record retention admin, expense reports , sustainability tracking, office utilization metrics, etc.

Work Experience:

Necessary Work Experience includes:

• Some relevant work experience in a corporate setting.

• Experience with vendor management

• Microsoft Office

Preferred Work Experience includes:

• Office Administration or Facilities Management experience.

• Experience managing or leading others.

• Increasing levels of responsibility.

Qualifications:

Necessary Qualifications include:

• Tertiary Degree or equivalent combination of education and work experience.

Why QBE?  What if you could have a positive impact – at work and in the world? 

At QBE, we’re enabling a more resilient future – for our customers, communities, environment, and for our people. We’re building momentum to achieve something significant and know our people are at the center of our success. 

Our industry offers interesting and varied careers where you can help people to protect what matters most. As part of the QBE team, you’ll get to spend every day working with people who are passionate, talented and kind. And our international scale means we’re big enough for your ambitions, yet small enough for you to make a real impact. 

Join us now, so you can be part of our success – and we can be part of yours! 

https://www.linkedin.com/company/qbe-north-america/ 

QBE is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with QBE, please inform our Talent Acquisition team to let us know the nature of your accommodation request and your contact information.    

Equal Employment Opportunity: 

QBE provides equal employment opportunities to applicants and employees without regard to race; color; gender; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; protected veteran status; or disability or any other legally protected status.   

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States on a full-time basis without the need for current or future sponsorship. 

Supplementary information   

Skills:

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.