Operations Assistant, NYC (Part Time)

The Operations Assistant will support day-to-day office operations in our NYC office and ensure a clean, organized, and well-functioning workplace. This role is highly hands-on and detail-oriented, with a focus on maintaining office standards, managing supplies and vendors, and supporting team and guest needs. The ideal candidate is proactive, reliable, and takes pride in creating a positive in-office experience. This is a part-time role that is required in office on Tuesdays and Thursdays. 

Key Responsibilities:

• Maintain overall office housekeeping and organization, including kitchen upkeep, coffee preparation, waste management, and general tidiness
• Manage office supply inventory (including snacks, beverages, and coffee), including tracking, ordering, and restocking
• Receive and distribute incoming mail and packages; coordinate outgoing shipments as needed
• Serve as the on-site point of contact for vendor appointments, service providers, and deliveries
• Coordinate and communicate with office vendors (e.g., housekeeping, trash removal, IT) and building management
• Order and coordinate catering for team meetings and events
• Assist with guest visits, including preparation of conference rooms and general hosting support
• Provide administrative support to the Operations Manager, including ad hoc tasks and project assistance

Key Qualifications

• 1 year of administrative, office, or operations support experience preferred
• Comfortable working independently in a part-time, in-office role
• Proactive and self-directed with a strong sense of ownership
• Excellent communication skills and comfort interacting with vendors and building staff
• Positive, team-oriented attitude with a willingness to support a variety of office needs
• Ability to manage multiple small tasks efficiently and reliably
• Strong problem-solving skills, resourcefulness, and creativity
• High level of organizational skills and attention to detail

$24-28/hour