The Operations Specialist will manage procurement requests, collaborate with internal teams and vendors, ensure timely order placements, and support process improvements.
Job Title: Operations Specialist, Procurement
Location: New York, NY
Company: allwhere
Allwhere is a D.E. Shaw backed startup transforming the way companies procure and manage IT assets. As a member of our Operations team, you'll help ensure the right devices get to the right people, wherever they are in the world. You'll work closely with internal teams, external partners, and a variety of tech platforms to make that happen with speed, accuracy, and world-class service.
We're looking for sharp, motivated individuals who are ready to launch their careers in a fast-paced, high-growth environment. If you're passionate about process, thrive on details, and enjoy solving complex logistical puzzles, you'll feel right at home here. This is your chance to make an impact and grow with a team that’s building something exciting from the ground up.
Key Responsibilities:
- Triage incoming procurement requests and ensure all orders are placed in a timely manner
- Partner with allwhere’s Procurement Manager and Sales teams to build quote requests and make product recommendations as needed
- Manage additional procurement queues, such as catalog maintenance and buy & hold orders as needed
- Act as an OEM product knowledge expert, serving as the go-to resource for internal teams on product specifications, compatibility, and availability
- Act as the liaison between our internal teams and vendors when order status updates are requested
- Monitor sourcing inbox for critical updates, such as tracking information, and update orders in allwhere platform
- Input information into allwhere’s ERP system (Acumatica) to ensure timely and accurate billing to our customers
- Support information gathering when needed to help resolve procurement related escalations
- Recognize when a procurement related issue needs to be escalated and raise to the appropriate party
- Execute daily procurement workflows and surface ideas for process improvement
- Work effectively with stakeholders across multiple levels of the organization in order to achieve business objectives
Qualifications:
- Bachelor’s degree
- Strong vendor management skills, attention to detail and ability to multitask
- Excellent written and verbal communication skills
- Data-driven mindset
- Comfort leveraging AI tools (e.g. Claude, Gemini, ChatGPT) to improve workflows and increase productivity
- Ability to collaborate effectively with a diverse team in a fast-paced environment
Nice to Have:
- Previous experience in IT, operations, procurement or logistics
- Experience with ABM & Autopilot enrollment a plus
- Experience working with IT OEMs, Value Added Resellers and Distributors
Join our team at allwhere and contribute to a fast growing operations team in a dynamic and collaborative work environment. If you possess the necessary skills and qualifications, we encourage you to apply for this exciting opportunity.
Target compensation for this role is $65,000 - $75,000.
allwhere New York, New York, USA Office
New York, NY, United States
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