Administrative Assistant at Thirty Madison

Sorry, this job was removed at 12:21 p.m. (EST) on Thursday, September 2, 2021
Find out who's hiring in NYC.
See all Operations jobs in NYC
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.
About Thirty Madison 

Thirty Madison is building the premier healthcare company for people with chronic health issues. Through our novel approach to care delivery, powered by our proprietary platform and brands built around specific chronic conditions, we combine the best of specialist-level healthcare with the convenience of telemedicine.

In just three years, we’ve built four brands on top of our platform: Keeps (for men’s hair loss), Cove (for migraine), Evens (for GI conditions), and our newest brand, Picnic (for allergies). We’re growing rapidly, recently raised a $140m Series C, and are backed by some of the best healthcare and consumer investors, including HealthQuest Capital, Mousse Partners, Bracket Capital, Polaris Partners, Johnson & Johnson, Maveron, Northzone, among others.

This year, we are honored to be included on Built In's 2021 list of Best Places To Work in New York City and Best Midsize Companies To Work For. This recognition is a true testament to our hardworking team and company culture. As we continue to grow, we pride ourselves on finding passionate individuals who truly embody our core values and mission each and every day.

The role

We are seeking a pro-active, team-oriented, and self-motivated Administrative Assistant to provide day-to-day administrative scheduling support to Thirty Madison’s senior leadership team. This position will be primarily in the office unless the safety of our employees' health is at risk. 

This is a newly created and highly visible position, so you will play an important part in defining the role and establishing processes for allowing senior leaders to best allocate their time/resources. You will manage vital aspects of their administrative agenda, primarily focusing on calendar management, provide office support for our employee population in our new office space as we expect to gradually return to office and grow our team quickly.

The ideal candidate will possess a granular attention to detail, a flawless ability to communicate verbally and in written form, strong organizational skills, an ability to juggle multiple critical requests at once, and an ability to meet tight deadlines. You must have unimpeachable integrity when handling sensitive information. The candidate will work autonomously on managing priorities of the leadership team as well as office day to day needs. This role will report into either our Cove General Manager, Caroline Hofmann or our VP Of Engineering, Matthew Mengerink

Responsibilities

  • Organize and maintain complex calendars; prioritize and coordinate a high-volume and ever-changing schedule and priorities for a set of leadership team members 
  • Organize, prioritize, and appropriately handle time-sensitive, confidential information.
  • Support organization of offsites and team events (selecting and booking event space, coordinating attendees, setting up agenda)
  • Manage day-to-day office operations to ensure seamless work experience for our employee population including but not limited to checking on meeting rooms and tech capabilities, restocking supplies and snacks so our teams are fueled for work, onboarding new hires for their first day in the office, updating our guide to the office notion page, assisting with meeting room set ups with external clients, submitting service tickets for office maintenance, and being the central hub of information for all things related to our office. 

Qualifications

  • At least 3+ years experience in an administrative role for a fast paced and rapidly growing company.
  • Experience with executive level calendar management and scheduling, preferably managing multiple executives
  • The highest level of maturity, integrity, and discretion.
  • Flawless written and verbal communication skills.
  • Proficiency with Google suite of products (calendar, docs, sheets, slides).
  • Excellent time management and organizational skills.
  • Ability to thrive in a fast-paced environment, while multitasking and maintaining an eye for details.
  • Positive, collaborative and proactive attitude.
  • Demonstrated problem-solving ability.
  • A terrific work ethic.
Benefits for full-time Thirty Madison employees:
  • Competitive salary packages and career development opportunities
  • 100% coverage on many health, dental, and vision insurance plans
  • 401k with a match, commuter benefits, and FSA
  • Budget for the technology tools you need — whether it’s a laptop, monitor, or special software
  • Annual $750 vacation stipend and $750 wellness allowance

We are proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity and inclusion.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions. Please contact us to request accommodation.

Read Full Job Description
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.

Location

29 West 30th Street, New York, NY 10001

What are Thirty Madison Perks + Benefits

Thirty Madison Benefits Overview

-Competitive salary, equity, and career development opportunities
-100% coverage on many health, dental, and vision insurance plans
-Pre-tax commuter benefits, 401k, and FSA
-Budget for the technology tools you need — whether a laptop, monitor, or special software
-Unlimited vacation days and annual $1,000 vacation stipend

Culture
Partners with Nonprofits
Thirty Madison partners with Non Profits such as the Arthur Ashe Institute for Urban Health to help the underserved get education and access to medical treatment.
Friends outside of work
Eat lunch together
Intracompany committees
Thirty Madison has committees for DEI, Future of the Office and Social, all comprised of volunteers that rotate during the year to make sure we are driving the right initiatives and events.
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Someone's primary function is managing the company’s diversity and inclusion initiatives
Mean gender pay gap below 10%
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Thirty Madison provides a reimbursement for wellness expenses along with covering a Calm app membership for mindfulness and meditation.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Child Care & Parental Leave Benefits
Child Care Benefits
During COVID, Thirty Madison provides up to $1,000 a month to cover incremental childcare and/or distance learning costs.
Generous Parental Leave
We provide 14 weeks of paid leave for the primary caregiver and 7 weeks of paid leave for the secondary caregiver with the option of a flexible return to full-time work.
Flexible Work Schedule
We're big believers in a flexible work schedule that takes both your needs and your co-workers' needs into consideration.
Family Medical Leave
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Stocked Kitchen
Some Meals Provided
Happy Hours
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Promote from within
More Jobs at Thirty Madison42 open jobs
All Jobs
Data + Analytics
Design + UX
Dev + Engineer
HR + Recruiting
Marketing
Operations
Product
Project Mgmt
Sales
Operations
new
New York
Product
new
Remote
Operations
new
Remote
Developer
new
New York
HR + Recruiting
new
New York
Marketing
new
New York
Project Mgmt
new
New York
Operations
new
New York
Design + UX
new
New York
Product
new
New York
Operations
new
New York
Data + Analytics
new
New York
Operations
new
New York
Marketing
new
New York
Developer
new
New York
Operations
new
Remote
Operations
new
Remote
Project Mgmt
new
New York
Developer
new
New York
Product
new
New York
Product
new
New York
Sales
new
Remote
Sales
new
New York
Sales
new
New York
Developer
new
New York
Developer
new
New York
Developer
new
New York
Developer
new
New York
Marketing
new
New York
Marketing
new
New York
Data + Analytics
new
Remote
Marketing
new
New York
Marketing
new
New York
HR + Recruiting
new
New York
HR + Recruiting
new
Remote
Operations
new
Remote
Marketing
new
New York
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.
Save jobView Thirty Madison's full profileSee more Thirty Madison jobs