Executive Assistant to the CIO

| Greater NYC Area
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Company Overview

Graphika maps and analyzes the complex fabric of social network structures, or what we call “cyber-social terrain.” We create large-scale maps of social media landscapes and provide in-depth analysis to help clients and partners understand and navigate complex online networks.


Our team of scientists, engineers, analysts, and technologists use Graphika’s unique mapping technology to deliver insights in a variety of fields, including digital marketing, influence analysis, disinformation detection, and electoral integrity.

Job Summary

Graphika seeks an Executive Assistant to the Chief Innovation Officer. By supporting this executive, the EA will also coordinate travel, meetings, and other logistics with other members of the larger Graphika Leadership Team. The role is part time, contract, 20-25 hours a week, and candidates may work from our NYC HQ or remotely from a US location.

Responsibilities and Duties

  • Serve as a trusted liaison and correspondence/scheduling gatekeeper for the CIO
  • Coordinate and manage complex domestic and international travel arrangements - on-call availability (via phone, WhatsApp/Signal, and Slack) will occasionally be required outside of normal business hours 
  • Manage CIO’s daily and weekly schedule and assist with prioritization and filtering 
  • Manage expense reporting and ensure timely reimbursements 
  • Identify, prepare, and compile necessary materials to ensure the larger team has appropriate information for meetings, reports, presentations, and special projects

Qualifications and Skills

  • Expert user of Mac OS and GSuite for Business (Gmail, GCal, Sheets, Docs, Slides)
  • Experience using Microsoft Office Suite, particularly Microsoft Word and Microsoft Excel
  • Ability to manage competing priorities with organization and discretion
  • High degree of professionalism and dedication to customer service

Candidate Competencies

  • Attention to Detail
  • Absolute Discretion
  • Communication - written and verbal
  • Problem Solving Approach
  • Personal Organization
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1619 Broadway, New York, NY 10019

What are Graphika Perks + Benefits

Partners with Nonprofits
Graphika partners with NGOs and Nonprofit organizations such as Amnesty International to conduct investigations that aim to protect democracy and the safety of the internet.
Eat Lunch Together
Open Door Policy
Open Office Floor Plan
Dedicated Diversity/Inclusion Staff
Mean Gender Pay Gap Below 10%
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
Company Equity
Every full time offer from Graphika includes equity in the company.
Child Care & Parental Leave Benefits
Generous Parental Leave
Remote Work Program
Many of our employees work from home one or more days per week, and our remote work policy is generous and straightforward.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Graphika encourages its employees to volunteer in ways that matter to them and support taking time away from the office to do so.
Paid Holidays
Paid Sick Days
Our unlimited PTO policy covers vacation and sick time. Employees are required to take a *minimum* of ten day's PTO annually.
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Graphika offers a pre-tax commuter benefit for all employees.
Company Outings
We often gather at cool neighborhood spots for monthly birthday drinks, or just to celebrate when everyone is in NYC at the same time.
Happy Hours
We celebrate birthdays every month with a happy hour, and we often have spontaneous let's-all-grab-a-drink occasions. We also have a monthly "wine club" with fun themes and snacks.
Pet Friendly
Our office is in a pet-friendly WeWork.
Professional Development Benefits
Job Training & Conferences
Graphikans are encouraged to attend conferences and training that support their personal and professional growth. We consider each opportunity as it arises and don't limit it to a certain amount.
Diversity Program
Lunch and Learns
The Director of Graphika Labs, Dr. Vlad Barash, does regular afternoon science talks to update us on the team's latest research. We also regularly hear from other experts within the organization.
Cross Functional Training Encouraged
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