Executive Assistant
EquityZen is an early-mid stage financial technology company, backed by leading venture and private equity investors. We’re looking for a collaborative, organized and experienced Executive Assistant to provide essential day to day support and leverage for three of our C-Suite executives.
Our platform enables large, private companies to deliver liquidity to their shareholders while providing investors access to invest in these proven, pre-IPO companies. EquityZen has served over 200 pre-IPO technology companies and is proud to be considered a liquidity provider for 1 out of 3 of the largest unicorns. Watch this short video to learn more: equityzen.com/press.
THE RIGHT STUFF
- 3+ years of experience as an EA supporting the executive leadership team, preferably within a high growth startup
- Strong organizational, project management and prioritization skills
- Exceptional communications skills (verbal, listening and written)
- The ability and willingness to work in our office in NYC’s financial district 3 days per week or as otherwise required
- Proficiency with G Suite, Microsoft365, Slack, and other technologies
WHAT YOU'LL DO
- Calendar management, including recurring meetings and the scheduling of new meetings internally and externally
- Coordinating and organizing travel, expenses, and other items
- Tracking and managing the status of various initiatives across the company
- Serving as liaison between C-Suite and next tier management for triage and assistance
- Attending management meetings and handling all related followup and coordination
- Creating, editing, and reviewing documents for formatting and consistency
- Handling of signatures, approvals and all execution items
- Travel and expense management
- Coordination with outside partners, vendors, PR and Marketing agencies
- Additional administrative functions, as requested
THE RIGHT STUFF
- Detail-oriented, enthusiastic, resourceful, diligent, and creative
- Humble team player who enjoys collaborating with stakeholders across the organization
- Ability to manage many competing tasks and deadlines under pressure
- Exercises first-rate judgment and maintains the highest level of integrity
- Works hard and smart with attention to detail and relishes working with long, detailed documents and checklists
- Prior experience with handling and exercising discretion over sensitive material
- Knack for separating relevant from ancillary, and high-level takeaways from low-level details
- Meticulous attention to detail; does not sacrifice quality for speed
- The ability to stay calm when faced with ambiguity
BONUS POINTS
- Licensed New York State notary
EquityZen offers a competitive salary, stock options, full employee benefits (health, dental, vision), 401k match, individual professional development and wellness budget, generous time off policies and more!
We are dedicated to prioritizing all employees’ health and safety during the COVID-19 pandemic. We have a new, socially-distant friendly office space in NYC’s financial district where we have established strict protocols to protect the health and safety of all employees; however, working from the office is strictly voluntary until further notice unless otherwise noted in the job description. Working from the office requires being fully vaccinated, signing an attestation stating as such and being prepared to show proof of vaccination, if requested.
EquityZen provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, EquityZen complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. EquityZen expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of EquityZen’s employees to perform their job duties may result in discipline up to and including discharge.