Establish productive relationships with C-level executives to work as collaboratively as possible

• Ensure priorities are managed; daily and long-term requests are addressed
• Proactively manage professional calendars
• Manage meeting logistics including booking and prepping rooms, creating and preparing necessary materials, organizing catering, providing conference call details, taking detailed notes, and welcoming external guests
• Manage and submit monthly expense reports
• Coordinate international and domestic travel logistics including flight itineraries, hotel rates and reservations, car services, and international phone plans in accordance with personal travel preferences 
• Conceive and organize company events such as catering for client meetings, company events, dinners, offsite meetings, and retreats
• Placing orders, updating executive contact lists, conducting research
• Partner with the Office Coordinator to make sure conference rooms are clean and in good condition for meetings

Skills, Talents, Experience you will need:

• Bachelor's Degree
• 2+ years experience as an Executive Assistant
• Positive, proactive, and collaborative team player
• Must be a highly organized and solutions-driven with ability to see the big picture
• Ability to handle multiple priorities at once, manage time effectively, and maintain composure in a fast-paced environment
• Excellent verbal and written communication skills
• Ability to work a varied schedule 
• History of successfully managing multiple tasks while meeting challenging deadlines
• Ability to interact and communicate with all levels of staff and management
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Well-developed ability to effectively respond to sensitive issues, complex inquiries in a timely manner with tact, diplomacy and the strictest confidentiality

Conductor, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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