Executive Assistant

| Greater NYC Area

Establish productive relationships with C-level executives to work as collaboratively as possible

  • Ensure priorities are managed; daily and long-term requests are addressed
  • Proactively manage professional calendars
  • Manage meeting logistics including booking and prepping rooms, creating and preparing necessary materials, organizing catering, providing conference call details, taking detailed notes, and welcoming external guests
  • Manage and submit monthly expense reports
  • Coordinate international and domestic travel logistics including flight itineraries, hotel rates and reservations, car services, and international phone plans in accordance with personal travel preferences 
  • Conceive and organize company events such as catering for client meetings, company events, dinners, offsite meetings, and retreats
  • Placing orders, updating executive contact lists, conducting research
  • Partner with the Office Coordinator to make sure conference rooms are clean and in good condition for meetings

Skills, Talents, Experience you will need:

  • Bachelor's Degree
  • 2+ years experience as an Executive Assistant
  • Positive, proactive, and collaborative team player
  • Must be a highly organized and solutions-driven with ability to see the big picture
  • Ability to handle multiple priorities at once, manage time effectively, and maintain composure in a fast-paced environment
  • Excellent verbal and written communication skills
  • Ability to work a varied schedule 
  • History of successfully managing multiple tasks while meeting challenging deadlines
  • Ability to interact and communicate with all levels of staff and management
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Well-developed ability to effectively respond to sensitive issues, complex inquiries in a timely manner with tact, diplomacy and the strictest confidentiality

Conductor, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Disclosure: Conductor cares about your privacy. We are committed to maintaining your trust by protecting and processing your Personal Information that you provide to us in accordance with our Employee Privacy Policy. Please take a moment to review before submitting your application.

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Technology we use

  • Engineering
  • Sales & Marketing
    • GolangLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • ScalaLanguages
    • HadoopFrameworks
    • SparkFrameworks
    • CassandraDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • DynamoDatabases
    • WordpressCMS
    • SalesforceCRM
    • MarketoLead Gen

Location

Conductor is located in Manhattan's Silicon Valley, convenient to all major commuter rails, subways, and within steps of plenty of major restaurants.

What are Conductor Perks + Benefits

Culture
Volunteer in local community
The Conductor Foundation allows employees to participate in a number of volunteer opportunities like serving food in local soup kitchens, working with Autistic children, and more.
Partners with Nonprofits
The Conductor Foundation gives Conductor Searchlight as a grant to non-profits each year, providing them with a support team for one year, and access to the platform for life.
Team based strategic planning
Open office floor plan
Diversity
Unconscious bias training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Conductor's health insurance policy covers up to 100% of out of pocket expenses.
Retirement & Stock Options Benefits
401(K)
Employee Stock Purchase Plan
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Child Care Benefits
Conductor provides Backup child care assistance.
Generous Parental Leave
Flexible Work Schedule
Vacation & Time Off Benefits
Paid Holidays
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Stocked Kitchen
Some Meals Provided
Professional Development Benefits
Job Training & Conferences
Conductor offers employees professional development opportunities like onsite training courses and the ability to attend job related conferences and seminars.
Lunch and learns
Conductor hosts lunch and learn meetings on occasion.
Cross functional training encouraged
Promote from within
Online course subscriptions available
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