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Executive Assistant

| Greater NYC Area

About Managed by Q:

Managed by Q is the workplace management platform. We help the world’s leading companies create a better workplace experience for their teams by providing the first software built specifically for office professionals, support from dedicated workplace experts, and access to vetted commercial service providers.

Managed by Q was founded in 2014 with a vision of changing how we interact with our workspaces. Today, our team helps thousands of companies nationwide operate their offices and create an environment that inspires their teams’ best work. Empowering others and building diverse and inclusive teams are core to Managed by Q’s mission. We are committed to creating good jobs, helping small businesses grow, and enabling companies to focus on what they do best. Managed by Q is headquartered in New York, with offices in San Francisco, Los Angeles, Chicago, and Boston. Managed by Q is backed by the We Company, after successfully being acquired in 2019. If you have a love of learning, are drawn to hard problems, and want to spread opportunity within your community, we’d love to meet you.

About the Role

We’re looking for a hard-working and highly organized Executive Assistant to provide administrative support for our SVP of Growth & Business Operations and our Head of Product. The ideal candidate will be experienced in providing strong c-level support within a dynamic, fast-paced startup. The Executive Assistant will be responsible for everything from calendar management and travel coordination to assisting with various projects and tending to daily needs as they arise. The individual in this role must possess a strong sense of urgency and exhibit professionalism, proactivity, and resourcefulness while handling matters in a timely manner.

Responsibilities

  • Proactively manage a complex, ever-changing calendar with strong attention to accuracy and detail
  • Strategically schedule in accordance to productivity and anticipate the need to re-prioritize as necessary
  • Act as day-to-day timekeeper, ensuring executives are prompt, on time, and prepared for all meetings
  • Assemble materials as needed for high priority meetings
  • Own full travel logistics, including booking transportation, hotels, itinerary, materials, etc.
  • Support in taking notes for necessary meetings and conduct follow-ups as appropriate
  • Handle tasks quickly, proactively, and follow through to completion
  • Manage personal requests and errands
  • Manage expense reporting
  • Handle ad hoc projects and requests as they arise

Qualifications:

  • Experience as an executive assistant, administrative/personal assistant, or similar experience managing and supporting a c-level executive
  • Ability to provide 24/7 connectivity
  • Must have discretion and sensitivity toward confidential information
  • Have a keen attention to detail, especially when it comes to written communications, scheduling, and projects
  • Ability to work independently in a fast-paced environment while remaining poised and composed under pressure
  • A passion for Q’s mission to make the world work better

Perks & Benefits

In addition to offering world-class health benefits, 401(k), parental leave, and highly competitive compensation, Managed by Q also offers a work culture of psychological safety, transparency, and continuous learning. We have an Employee Resource Group, which leads the charge on wellness and inclusion initiatives, and host an annual all-company Hack Day (not just for tech folks). Every other week, all 165 employees get together over catered lunch to build bridges between teams, and monthly, one of MbQ's people leaders hosts a workshop for managers focused on effective leadership. As the newest member of the We Company, Managed by Q looks forward to expanding our perks even further.

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • PythonLanguages
    • Google AnalyticsAnalytics
    • LookrAnalytics
    • PhotoshopDesign
    • ClubhouseManagement
    • SalesforceCRM

Location

233 Spring St., New York, NY 10012

An Insider's view of Managed by Q

What is your vision for the company?

My goals for the company are to accelerate our impact by transitioning to a product-led organization, all in support of empowering Workplace teams and creating a better day at work. My goals for my team are to work together to align and lead our teams to reach new heights.

Ron Feldman

CEO

What are Managed by Q Perks + Benefits

Managed by Q Benefits Overview

In addition to offering world-class health benefits, 401(k) matching, parental leave, and highly competitive compensation, Managed by Q also offers a work culture of psychological safety, transparency, and continuous learning. We have an Employee Resource Group, which leads the charge on wellness and inclusion initiatives, and host an annual all-company Hack Day (not just for tech folks). Every other week, all 165 employees get together over catered lunch to build bridges between teams, and monthly, one of MbQ's people leaders hosts a workshop for managers focused on effective leadership. As the newest member of the We Company, Managed by Q looks forward to expanding our perks even further.

Culture
Eat lunch together
Open door policy
Team owned deliverables
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Perks & Discounts
Casual Dress
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Pet Friendly
Professional Development Benefits
Job Training & Conferences
Managed by Q offers employees professional development opportunities like The ability to attend job-related conferences and seminars.
Lunch and learns
Managed by Q hosts lunch and learn meetings once per month.
Promote from within
Customized development tracks
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