Executive Assistant at Rent the Runway
About Rent the Runway:
At Rent the Runway, our mission is to make women feel empowered and self-confident every single day by combining best in class technology, logistics, and customer service. Since our launch in 2009, we’ve developed proprietary technology, a one-of-a-kind reverse logistics operation, stores of the future, a viral brand, relationships with hundreds of fashion designers - and we are passionate about continuing to innovate our customer experience. We have pioneered the closet in the cloud and believe that every person globally will soon have a subscription to fashion. We are proud to be both a profitable and fast-growing business, with 11 million members of our community who believe that rental is the future.
As Executive Assistant, you will serve as critical support to our Chief Financial Officer and Chief Revenue Officer, providing administrative support in all day to day needs. You will be expected to manage their calendars, keep them organized, informed, and on time. In this exciting role, you will have the opportunity to interface with a diverse group of important executives internally and externally, acting as a key representative of the RTR brand.
You are the right fit for this position if you are incredibly organized, passionate about Rent the Runway, proactive and scrappy. To be successful in this role, you must be able to work well under pressure, thrive in a fast paced environment, juggle lots of projects and deadlines at once, and have a proven track record of excellence in a similar work environment.
- Provide administrative support to the Chief Financial Officer and Chief Revenue Officer, managing all aspects of their calendar and schedule including: phone and video calls, appointments, meetings, interviews, travel, transportation, etc.
- Act as a liaison with key business partners, including high-level executives and business leaders, board members, high profile candidates, vendors, etc.
- Learn and contextualize business priorities and act accordingly, using best judgement as to which meetings and interviews need to be prioritized, which meetings cannot be moved, etc. always approaching scheduling conflicts with a can-do approach
- Support communication, organization and general business needs, creating, editing, and maintaining documents, folders, and filing systems; create organizational systems as necessary
- Develop and distribute presentations/materials for meetings as needed
- Own special projects related to the Finance team or Revenue team as directed by the CFO or CRO
- Handle business expenses, including reconciling corporate card accounts and creating/ submitting expense reports
- Bachelor’s degree and 7+ years of prior administrative experience supporting c-level executives
- Relevant work experience in a startup, ecommerce and/or technology based company preferred, or company with similar pace and structure
- Strong interpersonal skills & the ability to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
- Proven ability to thrive in a fast paced environment and demonstrate ability to juggle multiple competing tasks, deadlines, personalities, long and short term projects, etc.
- Must be able to interact and communicate with individuals at all levels of the organization including senior executives, board members, etc.
- Extreme attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
- Must be forward thinking and constantly one step ahead
- Must be able to appropriately handle confidential information and use best judgment for sharing information
- Proficiency in corporate Gmail and Google Docs preferred
At Rent the Runway, we’re committed to the happiness and wellbeing of our employees, and aim to create a workplace that fosters both personal and professional growth. Our benefits include, but are not limited to:
- Generous Paid Time Off including vacation, paid bereavement, and family sick leave - every employee needs time to take care of themselves and their family
- Universal Paid Parental Leave for both parents + flexible return to work program - because we know your newest family member(s) deserve your undivided attention
- Paid Sabbatical after 5 years of continuous service - Unplug, recharge, and have some fun!
- Comprehensive health, vision, dental, FSA and dependent care from day 1 of employment - Your health comes first and we’ve got you covered
- Industry leading 401k match - an investment in your future