Policygenius
New York, NY

Executive Assistant

| Greater NYC Area
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About the role...

Are you a people person? Do you like being on your toes in a fast-paced, ever-changing environment? Do you care about making others’ days better? We’re looking for an outstanding Executive Assistant to support our VP of Finance & VP of Operations, reporting into the Senior Manager of Employee Experience.

The People team is the anchor of Policygenius’ values and culture--and the Executive Assistant will play an integral role in maintaining that foundation! This position will keep all of the Pg trains running on time with grace and ease. We’re looking for someone who can navigate multiple competing, urgent priorities with seemingly effortless empathy and a “no job too big or small” attitude.

In the role, you will...

  • Provide professional and confidential executive support to the VP of Operations & VP of Finance by acting as a gatekeeper and first point of contact for internal & external stakeholders 
  • Own heavy calendar management, resolve any conflicts in scheduling of appointments, and orchestrate meetings with employees and external contacts
  • Problem-solve and make judgment calls on priorities based on other calendars, projects, customer meetings, stakeholders, interviews, etc.
  • Become familiar with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed
  • Manage and reconcile monthly expense reports on behalf of the VP of Operations & VP of Finance
  • Arrange business travel, including air & ground transportation, lodging, dining reservations
  • Support the Operations, Finance, and People teams on special projects and assist with administrative related tasks as needed
  • Collaborate with Executive Assistant to the Co-founders around management of logistics for important events as needed (e.g., board meetings, investor presentations, VIP partner visits, leadership team offsites)

We’d love to hear from you if you...

  • Have 2+ years Executive/Admin Assistant experience in a fast-paced environment; bachelor’s degree preferred
  • Present relentless attention to detail and excellent time-management skills
  • Demonstrate unwavering trust, constant reliability, and a strong understanding of confidentiality, on both a business and personal level
  • Have outstanding written and oral communication skills to clearly and efficiently communicate with internal colleagues, as well as external partners, investors and customers
  • Display an ability to adapt well to changing plans and priorities in an ever-evolving startup environment while maintaining a calm and professional demeanor
  • Have experience managing several busy calendars and knowledge of Google GSuite (i.e. Docs, Sheets, Calendar, Mail)
  • Are driven to work independently with little direction, as well as collaboratively with many different colleagues
  • Are passionate about Policygenius’ mission & product and excited about growing with a fintech startup company

You can expect…

  • Company-paid health, dental, vision, life & disability insurance
  • 401(k) plan, FSA & commuter benefits
  • Flexible PTO
  • Training, mentorship and coaching from leadership
  • The opportunity to grow alongside a company shaking up a big, old-fashioned industry
  • Fun, diverse, open-minded coworkers
  • Dog companionship
  • Some fun surprises when you join… (Shhh… It’s a secret!)

About Policygenius

Policygenius is America’s leading online insurance marketplace. Since 2014, our mission has been to help people get the financial protection they need (and feel good about it). We make it easy for our customers to understand their options, compare quotes, and buy insurance, all in one place. To date, we’ve helped more than 30 million people shop for all types of insurance and placed over $45 billion in coverage.

At Policygenius, we’re proud of building an environment that encourages our teammates to bring their authentic selves to work. Despite rapid growth (we’ve doubled in size year over year!), we’ve continuously maintained our inclusive culture through humility, hard-work, and humor, and we’re looking for more people with grit, collaborative attitudes, and creative problem-solving skills to join our team. Come see why we’ve been voted one of Inc. Magazine’s “Best Workplaces” three years in a row!

Diversity at Policygenius

Policygenius believes differences should be celebrated and is committed to building a team as diverse as the customers we serve. We welcome different perspectives and opinions to foster innovation, authenticity, and excellence across all parts of our company, and are committed to providing employees with a work environment free of discrimination and harassment.

As an Equal Opportunity Employer, Policygenius highly encourages applicants from all walks of life. All employment decisions at Policygenius are based on business needs, job requirements and individual qualifications without regard to actual or perceived race, color, sex, pregnancy,  sexual orientation, gender identity or expression, age, national origin, political affiliation or belief, religion, disability, uniformed service, marital status or any other status protected by law. 

Come join the team!

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Where we are

In the heart of the Flatiron district! Conveniently located near several NYC subway stops, the NJ Path train, and a short walk to Penn Station.

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
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    • PythonLanguages
    • RubyLanguages
    • SqlLanguages
    • jQueryLibraries
    • ReactLibraries
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    • SketchDesign
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    • Usertesting.comDesign
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    • ConfluenceManagement
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What are Policygenius Perks + Benefits

Culture
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Diversity manifesto
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Child Care & Parental Leave Benefits
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Happy Hours
Pet Friendly
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Acme Co. hosts lunch and learn meetings weekly.
Cross functional training encouraged
Promote from within
Customized development tracks
Paid industry certifications

An Insider's view of Policygenius

What’s the vibe like in the office?

Think: startup meets productive adult office. The fridge is stocked with La Croix and there's usually a dog or two running around, but there's no ping pong. Everyone works hard and takes the job seriously. Strict "no chuckleheads allowed" policy. People are cool and from a really wide range of backgrounds.

Adam

Senior Product Manager

What kinds of technical challenges do you and your team face?

All of the normal challenges of building a modern (fairly cutting edge actually, if I do say so myself), scalable tech stack, just with the added twist of integrating with a bunch of fairly archaic APIs. The insurance industry historically isn't exactly a bastion of modern technology, but we're doing our darnedest to change that.

Trevor

Senior Software Engineer

What makes someone successful on your team?

Teamwork and problem-solving go a long way on my team and at Policygenius overall. I would say that individual ideas are not only supported but more importantly, encouraged. I'm consistently challenged, but always learning; our environment promotes both individual and professional growth. I'm looking forward to moving to the next level!

Masuda

Customer Success Team Lead

What is your vision for the company?

Our vision for Policygenius is to be the go-to consumer platform for insurance and financial protection. What Expedia did for travel, we're doing for financial protection. We're already the top platform for under-50 consumers for life insurance and disability insurance, and we're excited to expand that to new categories in 2019!

Jen

CEO

What's something quirky about your company?

So many team members have really interesting stories about their time before Pg. We’ve got trivia champions, ex-magicians, chicken bag experts, and even someone who used to be Madonna’s assistant. It’s all story-telling gold.

Justin

Chief Design Officer

Policygenius Careers In NYC
26

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Software Engineer-Growth

Policygenius
Greater NYC Area
15 hours ago
+37
As a Software Engineer you will be designing and implementing product features, pairing with other software engineers, and researching the next wave of technology to bring into the fold.

Software Engineer - Full Stack/Backend (Web)

Policygenius
Greater NYC Area
15 hours ago
+37
As a Senior Software Engineer you will be designing and implementing product features, pairing with and mentoring other software engineers, and researching the next wave of technology to bring into the fold. At Policygenius, senior engineers are adaptable technical leaders who are at the core of each team.

Senior Security Engineer

Policygenius
Greater NYC Area
15 hours ago
+37
As the Senior Security Engineer you’d join our growing InfoSec team helping to build a robust security culture. You’d work very closely with our Site Reliability Engineering, Application Engineering and Tech Ops teams to ensure Policygenius is doing all we can to protect the company’s and our customer’s data.   You will have the mindset of a technology partner and enabler who is seen as a trusted adviser. You will be able to educate, advise on system design, implement/configure/monitor security tools, and help drive an appreciation for security.  If you like to better secure, introduce automation and reduce risks then this role’s for you.

Director of Product - Estate Planning & Member Engagement

Policygenius
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17 hours ago
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On the Policygenius Product team, we're focused on building out a world-class product organization; we hire the best and brightest, give people as much scope as they can handle, and glorify shipping and impact. As Director of Product, you’ll balance both problem-solving and process, the strategic and the tactical, and bring a deep understanding of the interplay between design, engineering, and business to develop products that delight consumers and deliver business impact. 

Engineering Manager - Fulfillment

Policygenius
Greater NYC Area
1 day ago
+37
Hire and coach software developers to help them realize their potential. Take on the development and advancement of your team's technical vision. Work with embedded product, UX, and product marketing partners to design and deliver iterative solutions. Create a highly technical, supportive, and inclusive environment for the team you lead. Collaborate with leadership to create a technical strategy for your products and systems.

Engineering Manager - Mobile

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Greater NYC Area
2 days ago
+37
Partner with product, UX, and business stakeholders to shepherd a new venture opportunity. Take on the development and advancement of your team's technical vision. Coach and mentor a full-stack team of software developers to help them realize their potential. Recruit, hire, and retain the team to scale as our business grows. Create a highly technical, supportive, and inclusive environment for the team you lead. Collaborate with leadership to create a technical strategy for your products and systems.

Senior/Staff Software Engineering - Fullstack (Mobile)

Policygenius
Greater NYC Area
2 days ago
+37
Work in a cross-functional, agile team alongside product managers, product designers, and product marketers, and other subject matter experts. Develop cross-platform mobile applications and supporting services using Flutter, Go, and GraphQL. Experiment with an open-minded team that is always exploring leading-edge technologies. Hone your mentorship and software design skills by training other developers, code pairing, and facilitating architecture workshops. Ship exceptional products that people love! (we’re proud to be building a company that has customers who consistently refer their friends and family, with an industry-leading NPS).

Senior Editor

Policygenius
Greater NYC Area
3 days ago
+37
The award-winning Policygenius Content Team is dedicated to producing innovative, best-in-class personal finance content that helps readers get their money goals done right. We’re on the hunt for a Senior Editor to oversee day-to-day production of Easy Money, our growing editorial newsletter. This is an exciting opportunity to help build — and grow! — a best-in-class personal finance brand and an engaged community of readers.

Data Analyst II - Marketing

Policygenius
Greater NYC Area
3 days ago
+37
Partner with data and marketing leadership and execute the marketing analytics roadmap. Work collaboratively with the growth marketing team and additional stakeholders and assist them on the three fronts of analytics: monitoring and measurement, research and experimentation. Drive analytical projects such as marketing mix optimization, targeting strategies and attribution strategies. Help our teams move beyond visualizations and utilize inferential and causal modeling to uncover deeper trends from a quantitative perspective, and design and test interventions. Create visualizations intended to monitor business performance or uncover interesting trends to investigate. Lead the test and learn process we use for exploratory data analysis and A/B testing. This includes helping PM’s decide on testing strategy, generating baselines, approximating sample sizes and performing analysis of test results .

Data Scientist II

Policygenius
Greater NYC Area
4 days ago
+37
Take complicated problems and translate them into data problems that can be solved using algorithms. Mine and connect many large and disparate data sources using our databases and SQL and other unstructured data repositories. Develop machine learning based applications using supervised and unsupervised models using R or Python that optimize and personalize customer experiences or reduce manual effort on our internal teams through automated decision making. Utilize deep learning techniques to solve problems related to natural language processing, computer vision and prediction. Partner with data engineering to take your model from science experiment to deployed infrastructure. Develop experiments to understand model impact. Develop and monitor model analytics and manage training and retraining pipelines. Brainstorm future use cases and contribute to the learning culture of the data science team. Partner with and mentor other data scientists.

Senior Data Engineer

Policygenius
Greater NYC Area
5 days ago
+37
Take complicated algorithms, code review, optimize for production and integrate into product features or process flows.  Design data architecture that is simple, fault tolerant and requires little overhead.  Design data pipelines utilizing ETL tools, event driven software or cloud functions and other streaming software.  Partner with both data scientists and engineers to bring our amazing concepts to reality. This requires learning to speak the language of statisticians as well as software engineers.  Work directly with stakeholders to ingest new sources of data, but also work to manage our self service data model.  Develop internal data science specific tooling for solutions such as A/B testing, learning sharing and analysis repositories and machine learning components.  Ensure ultimate reliability in data pipelines and enforce data governance, security and protection of our customer’s information.  Mentor data engineering team members and even data scientists in architecture and coding techniques. 

Senior Site Reliability Engineer

Policygenius
Greater NYC Area
5 days ago
+37
As a Senior Site Reliability Engineer, your mission will be to ensure the reliability and adaptability of Policygenius’ network of mission-critical systems. We’ll be depending on your insight and expertise to advise and evolve the design, architecture, and scaling of our infrastructure. You’ll play a critical role in empowering the engineering team to confidently ship software efficiently and reliably. At Policygenius, you will work alongside passionate engineers who continuously strive to improve our world, our teams and themselves.

Director of Business Development

Policygenius
Greater NYC Area
5 days ago
+37
The Business & Corporate Development team is responsible for establishing and growing revenue driving partnerships at Policygenius. We are creative and relentless in figuring out ways to grow the business. The Director of Business & Corporate Development will be responsible for playing a key role in helping the team reach its revenue and growth goals via a combination of establishing new strategic partnerships and managing a base of existing partners. The Director of Business & Corporate Development will report to the SVP of Finance and Business & Corporate Development.

Senior Software Engineer - Full Stack/Backend (Web)

Policygenius
Greater NYC Area
5 days ago
+37
As a Senior Software Engineer you will be designing and implementing product features, pairing with and mentoring other software engineers, and researching the next wave of technology to bring into the fold. At Policygenius, senior engineers are adaptable technical leaders who are at the core of each team.

Senior Application Security Engineer

Policygenius
Greater NYC Area
1 week ago
+37
As the Senior Application Security Engineer you’d be our first AppSec Engineer joining the growing InfoSec team and helping to build a robust security culture for our Engineering team. You’d work very closely with our Site Reliability and Application Engineers to ensure Poliygenius is doing all we can to protect the company’s and our customer’s data.

Director of Product Marketing

Policygenius
Greater NYC Area
1 week ago
+37
About the role...As the Director of Product Marketing, you will be responsible for owning our consumer marketing strategy for our various product verticals (life insurance, home & auto insurance, and more), driven by deep understanding of our customer, analysis of the competition, and savvy ability to tell customer narratives.  You’ll help define how customers think about our brand and our products, and work with your peers among the Marketing and Product team to bring consumer narratives to life. Reporting to the VP of Marketing, this position has the unique opportunity to work cross-functionally on high-visibility projects, shape and lead the product marketing function, and see impactful ideas through to execution.

Recruiting Operations Manager

Policygenius
Greater NYC Area
1 week ago
+37
As a Recruiting Operations Manager on the People team, you will play an integral role in scaling a high-performing recruiting team in the midst of a high-growth period for Policygenius, standardizing and automating key processes for efficiency and building training programs to better equip recruiters to deliver on our aggressive hiring goals. You will serve as a trusted partner to your recruiting counterparts and leadership, and you’ll collaborate across all teams and departments at Pg to optimize the effectiveness of our talent acquisition practices, driving consistency and quality across the board.

Executive Assistant

Policygenius
Greater NYC Area
1 week ago
+37
Provide professional and confidential executive support to the VP of Operations & VP of Finance by acting as a gatekeeper and first point of contact for internal & external stakeholders. Own heavy calendar management, resolve any conflicts in scheduling of appointments, and orchestrate meetings with employees and external contacts. Problem-solve and make judgment calls on priorities based on other calendars, projects, customer meetings, stakeholders, interviews, etc. Become familiar with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. Manage and reconcile monthly expense reports on behalf of the VP of Operations & VP of Finance. Arrange business travel, including air & ground transportation, lodging, dining reservations. Support the Operations, Finance, and People teams on special projects and assist with administrative related tasks as needed. Collaborate with Executive Assistant to the Co-founders around management of logistics for important events as needed (e.g., board meetings, investor presentations, VIP partner visits, leadership team offsites).

Brand Design Director

Policygenius
Greater NYC Area
2 weeks ago
+37
Policygenius is on the hunt for a Brand Design Director to bring our visual identity to life wherever customers experience our brand. The Brand Design Director will set a vision and strategy for our brand design and ensure Policygenius’s consistent visual identity across marketing collateral, offline branding, and digital products. They will work on the Brand team and report to the VP of Marketing. This is a chance to join a growing team, and help make Policygenius a household name through world-class brand experience.

Sales Manager

Policygenius
Greater NYC Area
2 weeks ago
+37
Sales Associates are on the front lines of the Policygenius customer experience: managing all inbound and outbound leads for prospective life insurance customers and ensuring they get the coverage they need (and feel good about the process)! The Sales Manager is a critical leader to maintain the strength of this group - your team is the first touchpoint for all of our customers, and you will be directly impacting Pg's revenue and growth!

Director of Strategy & Business Operations

Policygenius
Greater NYC Area
2 weeks ago
The Strategy & Business Operations function at Policygenius works on the highest impact business challenges we face. As the Director of Strategy & Business Operations, you’ll work with a high performing, cross-functional team to develop strategic initiatives, deliver business impact, and delight our clients & strategic partners. We’re looking for the right mix of skillful problem solver, thoughtful operator and dedicated team leader. Reporting into the Head of Strategy & Operations, you will balance problem-solving & process, think both strategically & tactically, and bring a deep understanding of the interplay between operations, marketing, product & business intelligence.

Engineering Manager - Growth

Policygenius
Greater NYC Area
2 weeks ago
Hire and coach software developers to help them realize their potential. Take on the development and advancement of your team's technical vision. Work with embedded product, UX, and product marketing partners to design and deliver iterative solutions. Create a highly technical, supportive, and inclusive environment for the team you lead. Collaborate with leadership to create a technical strategy for your products and systems.

Business and Corporate Development Manager

Policygenius
Greater NYC Area
3 weeks ago
The Business & Corporate Development Manager will be responsible for playing a key role in helping the team reach its revenue and growth goals via a combination of establishing new strategic partnerships and managing a base of existing partners. The Business & Corporate Development Manager will report to the Sr. Manager of Business and Corporate Development with the team being led by the VP of Finance and Corporate Development.

Sales Associate - Disability & Advanced Planning

Policygenius
Greater NYC Area
3 weeks ago
Our high-performing Disability & Advanced Planning team is focused on helping our clients navigate the buying process for disability and life insurance policies -- and making sure they feel good about it! The Sales Associates and Case Managers work side-by-side to answer tough questions and offer advice on finding the best coverage available to protect clients’ income and financial security, all by tailoring financial plans to fit their needs. This role sits in our broader life insurance operations department and reports to our Disability Insurance Sales Manager.

Editorial Director

Policygenius
Greater NYC Area
3 weeks ago
Manage, mentor and motivate editorial team members to produce high-quality content and meet core business goals Establish, implement and maintain consistent editorial standards, including voice, tone, perspective and copy guidelines Supervise all editorial content production and ensure the copy and visuals are meeting those standards Ideate, create and creatively distribute new content properties, series, features and campaigns for email, social and digital channels in concert with direct reports Work with senior leaders to set, track and achieve goals for audience growth and retention Support and collaborate on the overall content marketing strategy, ensuring alignment across key stakeholders, initiatives, partnerships and performance metrics.

Associate Director, Marketing and Product Analytics

Policygenius
Greater NYC Area
3 weeks ago
Our data team serves Policygenius through data engineering, data analysis, and data science. Our goal is to help uncover opportunities and make decisions with data. We partner with Product, Design, Engineering, Marketing and numerous stakeholders across the company to develop deeper predictors of behavior and build solutions to optimize our internal and external experiences.