Kaia is a mission-focused health technology company.

Our story began in 2016, when our founders Konstantin Mehl and Manuel Thurner, set out on a mission to bring affordable and accessible relief to millions of people with chronic conditions. No strangers to chronic pain themselves, they decided to innovate ways to remove the obstacles many people experience in getting the leading-edge care they need in order to live their best lives.

How do Kaia apps work? Kaia uses a dynamic AI-powered algorithm. Our programs are based on multimodal rehabilitation, a holistic approach to managing chronic conditions. Our users have easy access via smartphone and tablet to our programs for back/hip/knee pain and COPD using this evidence-based approach.

Five years into our story, we are a leader in digital therapeutics, with 500,000+ users worldwide. Having raised $125 million from investors such as Optum Ventures, idInvest, and Balderton Capital. We are poised to create a global footprint in digital self-care; Kaia is patient empowerment made easy.

The regulatory landscape is quickly adapting to the digital ecosystem. Therefore, our mission and strategy bring new opportunities for exceptional talent to join our journey. With over 150 “Kaianeers” spread across the globe, we need now, more than ever, specialized talent to help take our mission further.

We’re looking for an Executive Assistant to support a few members of our management team. You will act as a gatekeeper and have the utmost integrity in your relationships across the company and maintain complete confidentiality when handling sensitive information. The ideal candidate will be able to proactively problem solve, while maintaining relationships with senior leadership across the organization.

About This Role

• Be a trusted partner to management team and anticipate the potential needs/challenges that may occur
• Maintain accurate and detailed calendars of management members, manage and log incoming scheduling requests, proactively communicate changes to team, anticipate and respond to scheduling and travel conflicts, rescheduling as needed
• Organize and plan meetings & partner with HR coordinator to plan events for company
• Assist HR coordinator with office management
• Create decks for meetings with internal and external parties
• Organizing important documents (i.e. signatures)
• Shadow and take notes in meetings and/or on calls
• Personal appointment management
• Additional tasks to facilitate the daily duties of management team

About You

• 2-3 years of professional experience 
• Extremely organized and detail oriented
• Professional writing/presentation/communication skills
• Excellent command of the English language, strong and eloquent vocabulary - you can express yourself concisely in oral and written form
• Social Media experience is a plus
• Confidence in taking initiative in owning projects and communication
• Ability to maintain confidentiality and discretion 
• Travel organization experience a plus
• Experience in Google Suite (specifically in creating clear and professional PP presentations)
• Project management experience (familiar with tracking project progress through excel/google sheets)
• Flexible and resourceful approach to problem solving
• Positive attitude

You'll fit in with our culture if you:

• Are user centric and view technology as a tool to improve a user’s life
• Have a bias for action; the world is complex and unpredictable place so starting, releasing, and getting feedback iteratively is the only possible path to success
• Strive to be articulate and humble, make the complex simple, present ideas openly, accepting that being wrong is part of the process
• Are not afraid of tackling problems that others deem impossible
• Thrive in an entrepreneurial team, adapt easily to change, and enjoy a fast-paced environment
• Have worked in a fast-growing organization before (preferred)

Some of the benefits of being a Kaianeer:

You can directly influence the future of digital health in a team of industry experts and digital shapers.

You will work alongside serial entrepreneurs (previously founded and scaled another startup, Foodora).

You’ll enjoy accessible leaders, a hybrid (home/office) or remote work environment, and flexible vacation and working times.

We support your professional development and have a budget and PTO set aside for you just for that! 

Happy hours, team events, and knowledge-sharing sessions.

Join us if you’re looking for an entrepreneurial adventure and an exciting place to grow personally and professionally.