Overview

Vice is looking for a responsible Senior Executive Assistant to support our President of International in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives. Must have the ability to travel often and work at a fast pace.

The Senior Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively.

Responsibilities

• Coordinate daily calendars of senior managers
• Plan appointments and events
• Act as the point of contact between executives and employees/clients
• Create regular reports and update internal databases
• Make travel arrangements including visa applications
• Manage phone calls and emails
• Respond promptly to managers’ queries
• Facilitate internal communication (e.g. distribute information and schedule presentations)
• Suggest more efficient ways to run the office and troubleshoot malfunctions

Requirements

• Must have 5+ years of executive assistant experience
• Knowledge of office procedures
• Solid experience with g-suite, keynote, concur and microsoft office
• Strong communication skills (via phone, email and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work