Assist attorneys representing an insurance carrier in first-party litigation and arbitration. Responsibilities include opening and managing legal files, tracking deadlines and calendars, filing court documents, preparing pleadings and arbitration submissions, organizing exhibits, coordinating with claims departments and external parties, processing invoices, serving documents, requesting discovery, and supporting trial and arbitration preparation.
Perform various legal tasks to assist attorney in representing insurance carrier in various first-party litigation and arbitration (i.e., uninsured motorist, loss-transfer subrogation, small claims, etc.
Perform various legal tasks to assist attorney in representing insurance carrier in various first-party litigation and arbitration (i.e., uninsured motorist, loss-transfer subrogation, small claims, etc.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Works with claims departments to effectuate referrals of new legal files. Opens files in case management software and sets up paperless legal files.
- Assists attorney with diary creation, management, and follow-up to ensure timely filing of papers with the Court.
- Responsible for monitoring incoming mail via physical and electronic means. Scans incoming physical mail. Organizes mail into electronic file folders.
- Responsible for monitoring department phone line/voicemail and answering/returning calls.
- Files pleadings, motions, and other legal documents with NYSCEF and EDDS.
- Communicates with claims examiners, vendors, process servers, outside counsel, and Court personnel. Processes and submits bills for payment.
- Assists with the management of legal department calendar. Includes communication with attorneys and their staff, the Court, outside counsel, witnesses, etc. Monitors eTracks and AAA calendars.
- Prepares motions, petitions, answers, arbitration submissions, letters, and other legal documents. Assembles exhibits for various legal documents.
- Photocopies and serves legal documents via physical mail and electronic means. Prepares and files affidavits of service.
- Assists in preparing cases for trial and arbitration hearings.
- Requests and follows up for discovery.
Associate degree, paralegal certificate, and/or 5+ years of paralegal experience preferred. Working knowledge of Microsoft Word is required. Knowledge of TimeMatters, Imageright and/or Excel is a plus. Must be able to work independently, prioritize and work efficiently.
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