About Care Access
Care Access is working to make the future of health better for all. With hundreds of research locations, mobile clinics, and clinicians across the globe, we bring world-class research and health services directly to communities that often face barriers to care. We are dedicated to ensuring that every person has the opportunity to understand their health, access the care they need, and contribute to the medical breakthroughs of tomorrow.
With programs like Future of Medicine, which makes advanced health screenings and research opportunities accessible to communities worldwide, and Difference Makers, which supports local leaders to expand their community health and wellbeing efforts, we put people at the heart of medical progress. Through partnerships, technology, and perseverance, we are reimagining how clinical research and health services reach the world. Together, we are building a future of health that is better and more accessible for all.
To learn more about Care Access, visit www.CareAccess.com.
The Payroll Analyst supports payroll operations to ensure accurate, timely, and compliant processing across the organization. This role is responsible for managing the hourly employee payroll population across multiple entities in a multi-state environment and serving as backup support for the exempt payroll population as needed. Please note this is a full-time, temporary, 12-month position.
This position partners closely with the Payroll Manager, People Team, Finance, and external providers to deliver a seamless payroll experience while maintaining strong attention to compliance and detail.
- Payroll Operations & Processing
- Lead the end-to-end payroll processing for the hourly employee population across two U.S. entities.
- Validate timecards, overtime calculations, and applicable wage/hour rules.
- Ensure accurate processing of wages, bonuses, adjustments, and benefit deductions.
- Review payroll reports and perform detailed audits to identify and resolve discrepancies prior to finalization.
- Support payroll processing for exempt employees as backup coverage when needed.
- Assist with payroll reconciliations and support year-end activities (e.g., W-2 review and validation).
- Compliance & Tax Administration
- Ensure compliance with federal, state, and local payroll regulations impacting hourly employees.
- Support proper tax setup and maintenance under guidance of Payroll Manager.
- Assist in responding to payroll-related inquiries and documentation requests.
- Maintain accurate payroll records and audit documentation.
- Employee & Stakeholder Support
- Serve as a primary point of contact for hourly employee payroll inquiries.
- Address questions related to pay, time tracking, and overtime deductions.
- Partner with HR and Finance to ensure payroll data accuracy and alignment.
- Systems, Reporting & Vendor Management
- Utilize Workday and related systems to process and audit payroll data.
- Generate payroll reports for internal stakeholders as requested.
- Support data integrity initiatives and system updates under direction of Payroll Manager.
- Continuous Improvement & Projects
- Identify process improvement opportunities within payroll workflows.
- Support implementation of payroll process enhancements.
- Stay current on wage and hour regulations affecting multi-state hourly populations.
- Other projects as needed
- Strong knowledge of multi-state payroll processing, particularly wage and hour compliance.
- Experience managing hourly payroll populations with complex timekeeping.
- Strong analytical and reconciliation skills with high attention to detail.
- Proficiency in payroll systems and HRIS platforms (Workday preferred).
- Advanced Excel skills preferred.
- Strong communication skills and customer service mindset.
- Ability to manage confidential information with discretion.
- Minimum Education:
- Bachelor’s degree in accounting, finance, business administration, or related field preferred.
- Minimum Experience:
- 3–4 years of payroll processing experience, preferably supporting multi-state hourly populations.
- Experience in a multi-entity environment preferred.
- Location: Remote within the United States. This role requires 100% of work to be performed in a remote office environment.
- Travel: This is a remote position with less than 10% travel requirements. Occasional planned travel may be required as part of the role.
- Physical demands associated with this position Include: The ability to use keyboards and other computer equipment.
The expected pay range for this role is $32.00 - $41.00 USD per hour for full time team members.
Benefits & Perks (US Full Time Employees)- Paid Time Off (PTO) and Company Paid Holidays
- 100% Employer paid medical, dental, and vision insurance plan options
- Health Savings Account and Flexible Spending Accounts
- Bi-weekly HSA employer contribution
- Company paid Short-Term Disability and Long-Term Disability
- 401(k) Retirement Plan, with Company Match
Diversity & Inclusion
We work with and serve people from diverse cultures and communities around the world. We are stronger and better when we build a team representing the communities we support. We maintain an inclusive culture where people from a broad range of backgrounds feel valued and respected as they contribute to our mission.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Care Access is unable to sponsor work visas at this time.
If you need an accommodation to apply for a role with Care Access, please reach out to: [email protected]
Mandatory Employer Disclosures:
Notice to Illinois applicants: Applicants are not obligated to disclose expunged juvenile records or adjudication, arrest, or conviction.
Notice to Connecticut applicants: Care Access may require applicants to submit to a urinalysis drug test in connection with an application for employment.
Notice to Arizona, Georgia, Indiana, and North Dakota applicants: Care Access complies with applicable laws prohibiting smoking in and around places of employment.
Notice to Massachusetts applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Notice to Rhode Island applicants: Care Access complies with Rhode Island law prohibiting smoking in enclosed areas within places of employment. Care Access is also subject to is subject to Chapters 29–38 of Title 28 of the Rhode Island General Laws.
Notice to Maryland applicants: UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT, OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE DETECTOR OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.
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