Payroll Manager

Company Overview

Founded in 2015, Phil is a San Francisco-based, Series D health-tech startup that is building a platform that interfaces between doctors, pharmacies, and patients to streamline the process of patients receiving prescriptions. This is a complex, archaic industry, and we've set out to change that.

Phil’s B2B2C platform provides an end-to-end prescription management and delivery service. Our robust platform connects patients, prescribers, pharmacies, and manufacturers, enabling easy and affordable access to medicine. Through its digital stakeholder experiences, patient access services, market access solutions, and distribution models, pharma manufacturers can deliver affordable and timely therapy access to patients, resulting in more patients staying on their treatment plans longer. Consequently, pharma manufacturers are enabled for more innovation.

The team at Phil is a group of like-minded individuals from varying backgrounds, passionate about creating a new and innovative healthcare platform that is focused on patient experience and overall human wellbeing. Ready to join our team of mission-driven, analytical, and passionate people? Keep reading!

Position Overview

Phil is seeking a detail-oriented and driven Payroll Manager to join our finance team. In this role, you will play a crucial part in building out our Payroll function. The Payroll Manager will own and optimize all aspects of payroll processing, ensuring accuracy, compliance, and efficiency and own all aspects of Payroll accounting. Reporting to the Controller, you’ll collaborate closely with cross-functional teams and play a key role in scaling and automating payroll systems to support our growth. This is a hands-on role that requires both operational excellence and strategic vision.

Responsibilities:

• Oversee and process accurate, timely payroll for all employees (US only), ensuring compliance with federal, state, and local regulations

• Develop, implement, and optimize payroll systems and processes to support rapid company growth

• Collaborate with People Ops/HR to manage payroll components of employee benefits (health, dental, vision, retirement plans, etc.)

• Ensure payroll tax filings and payments are completed accurately and on time

• Serve as the primary point of contact for payroll inquiries and resolve payroll-related issues promptly

• Prepare and maintain accurate payroll records for internal and external audits; assist with compliance audits as needed

• Assist and help guide the company through a HRIS and payroll system implementation

• Ensure confidentiality, security, and integrity of payroll and employee data

• Assist the Accounting Team with month-end close tasks related to payroll, including journal entries and reconciliations

• Supervise and coach payroll staff as the team grows

• Liaise with auditors, manage payroll tax audits, and ensure compliance with all relevant laws and internal policies

• Collaborate with HR, Finance, and IT to streamline processes and enhance system integrations

• Research compliance with all relevant laws and regulations, including tax laws and employment standards

Qualifications:

• 7+ years of payroll experience, preferably in a high-growth tech startup environment

• In-depth knowledge of US payroll regulations

• Strong analytical, organizational, and communication skills

• Demonstrated ability to build and scale payroll systems and processes

• Experience managing payroll for distributed/multi-state teams

• Proficiency with payroll software and HRIS platforms, Paylocity Experience a plus

• Payroll accounting experience a plus, including monthly payroll, bonus, PTO and other related accounting accruals

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred

Benefits

• Ground floor opportunity with one of the fastest-growing startups in health-tech

• Fully remote working environment

• Competitive compensation (commensurate with experience)

• Full benefits (medical, dental, vision)

• 401(k) contribution opportunity