Personal Assistant

About InfraRed Capital Partners (“InfraRed”)

InfraRed is a leading international mid-market infrastructure asset manager. Over the past 25 years, InfraRed has established itself as a highly successful developer, particularly in early-stage projects, and an active steward of essential infrastructure.

InfraRed manages US$13bn of equity capital [1] for investors around the globe in listed and private funds across both core and value-add strategies.

InfraRed combines a global reach, operating worldwide from offices in London, Madrid, New York, Sydney and Seoul, with deep sector expertise from a team of more than 160 people.

InfraRed is part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life, and benefits from its scale and global platform.

For more information, please visit www.ircp.com.

Job Purpose

In this role you will provide extensive and comprehensive administration support to a team of investment professionals. 

You will enjoy taking a proactive approach, providing administrative and organisational support to assist with day to day business management (i.e. organisation of internal meetings, transaction signoffs, ensuring compliance with internal policies and processes) working in a small team environment.

Key Job Responsibilities

• Provide a full reception service, handling all incoming telephone calls and greeting guests / visitors
• Provide secretarial and administration support
• Diary management including scheduling meetings and taking responsibility for meeting logistics (conference calls, rooms, refreshments etc.
• Maintain appropriate stock of office supplies (i) monitor stock levels (ii) unpack office supplies when delivered (iii) maintain neat and workable office supply cupboard
• Work with central function teams to ensure teams complete internal processes and provide required information in a timely fashion
• Plan and organise travel arrangements for the team with appropriate authorisation and take responsibility for ensuring arrangements meet requested requirements, especially pertinent for group travel
• Help to maintain records of important project related documentation (electronic and hard copy).
• Record maintenance and filing
• Engage with the wider team as required, to plan and budget for conference attendances throughout the year and take responsibility for bookings/organising travel and accommodation
• Manage and update relevant databases
• First point of contact for internal queries
• As part of the Personal Assistant team provide absence cover and help out where needed
• Input into quarterly travel management review meetings
• Project work on an ad hoc basis

Skills and Qualifications

• Proven track record in an Administrative position in a professional environment.
• Proficient user of the MS Office Suite including Outlook, Word, PowerPoint and a working knowledge of Excel.
• Strong communication skills, both verbal and written.
• Ability to deal with and effectively manage senior team members.
• Ability to work autonomously and as part of a team.
• Ability to work in a deadline driven environment.
• Detail orientated and thorough.
• Strong administrative and organisation skills:
• Able to manage competing demands efficiently and effectively.

The base salary range offered for this position is between $80,000-90,000 per annum. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.

[1] Uses 5-year average FX as at 30th September 2024 of GBP/USD of 1.2827; EUR/USD 1.1123. EUM is USD 12.803m

Don’t meet every single requirement listed? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At InfraRed we are dedicated to building a diverse, inclusive, and authentic workplace. If you are excited about this role but your previous experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be the right candidate for this, or another role.