Project Controls Specialist

Project Controls Specialist

Salas O’Brien is a growing employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

The local office for this position is in New York, NY in the heart of times square with approximately 100 employees. We serve a variety of markets and employ engineers in the civil, mechanical, electrical, plumbing, industrial, and fire protection disciplines.

Summary 
The Project Controls Specialist will provide general project setup, contract life cycle management, planning, scheduling, cost analysis, billings, subcontracting, and monitoring for engineering projects and programs.

General Duties:

• Oversight, administration, and management of new and existing engineering projects throughout the project life cycle.
• Plans and establishes cost and schedule work breakdown structures (WBS) and metrics, collects performance data (expended labor hours and additional progress measurement indicators), tracks data, productivity and risk analysis, and reports findings to technical, project managers, and management. 
• Work with project leads for project setup.
• Data entry of funding modifications and value.
• Works with contracting officers as needed for contract admin support.
• Charge code management.
• Invoicing
• Contract modification coordination.
• Subcontract creation/management
• Assisting with clerical functions as needed.
• Planning meetings and taking detailed minutes.
• Other administrative support to managers, other employees, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive.

Skills:

• Solid organization and time-management skills.
• Effective interpersonal skills and strong communication (written and verbal).
• Possess an ownership mindset and demonstrate precise problem-solving skills with exceptional attention to detail.
• Creative, innovative & resourceful. 

Qualifications

• Associates of Arts (AA) Degree in Business, Finance or other similar business trade or equivalent combination of education and experience.
• 0-2 years of relevant experience 
• Basic understanding of the contract lifecycle preferred not required. 
• Should have good experience with MS Excel.
• Must be proficient in other MS Office products, Acrobat, e-mail applications.
• Experience in using Deltek Vantagepoint is a plus.

Work Authorization/Security Clearance

• Must be a US Citizen
• Ability to obtain and maintain a clearance from the Defense Security Service, Federal Government Agencies, and other State and Local Authorities.

Location

• New York, NY (Times Square Office)

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly spend long hours sitting and using office equipment and computers.
• Regularly move from sitting to standing positions effortlessly.
• Regularly work on repetitive tasks.

Benefits

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:

•  Medical, dental, and vision insurance
•  401(k) with company match
•  Paid time off and company holidays
•  Wellness programs and employee assistance resources
•  Professional development support

For more information, visit our full benefits overview here - Salas O'Brien benefits

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges. 

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Equal Opportunity Employment Statement

Salas O'Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Third-Party Agency Notice
Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.