As the Workplace Events Coordinator, you’ll help the NYC Workplace Events team in coordinating employee requested meetings and events within the office. As a team we focus on bringing inspiration to campus events daily; everything from assisting an employee execute the perfect client meeting, approving a campus tour, organizing a yearly office social, even helping plan our NYC office end of year holiday party. In doing so, we help create a workplace environment that’s fun, inspirational and allows employees the ability to drive home our company’s mission in their daily work: “To bring everyone the inspiration to create a life they love.” Please note that this is a 12-18 month, hourly contact, with the possibility of extension. 

What you’ll do:

• Event Requests: Booking workplace services with our internal teams as needed and billing costs back to event if applicable. Including but not limited to culinary, security, facilities/maintenance, IT, movers, floor plans, office building freight, COIs, HVAC, other vendor services.
• Furniture Moves: physically executing floor plan set up and re-sets for events as needed. Examples include moving barstools, lunch tables/chairs, rearranging furniture to accommodate larger groups, etc). For larger move needs (ex resetting the All Hands space) there are various
• Data/Metrics Maintenance: Continually collect relevant data on your events to identify and evaluate trends, potential risks and service deficiencies within the team org.
• Project Assistance: Assist in large team projects and own small ad hoc projects as needed within overall workplace org.
• Collaborate on Large Company Events: Collaborate with senior team members on larger company-wide events for growth and experience such as the end of year NYC holiday party.

What we’re looking for:

• 2+ years work experience as an event coordinator or equivalent hospitality role with direct client/guest interaction.
• Ability to physically assist (with fellow teammates) small room/furniture moves.
• Ability to work a flexible schedule based on event needs; evenings and sometimes weekends.
• Excellent customer service and positivity with the ability to proactively address employee needs before they request it.
• Excellent organizational skills to execute multitasking in a deadline oriented environment with quick turn-around times.
• Patient, enthusiastic, driven, positive, hard working professional that wants to learn and grow.
• Desire to learn about event planning, operations and logistics within a tech workplace and understanding that as the planner we work the events, we aren’t guests of the events.