Proposal Specialist II

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM is seeking a Proposal Management Specialist to support our NY Metro based marketing team. This position will be based in the New York Metropolitan area and will be a hybrid position including a combination of both remote and in-office, with the expectation to go into the Manhattan AECOM office (605 Third Ave, New York) at least 1 day a week. 

Job Responsibilities will include, but not be limited to: 

• Responsible for managing responses to requests for qualifications (RFQ) and requests for proposals (RFP), across multiple disciplines – transportation, water, environment/energy, PM/CM
• Leads and/or participates in proposal strategy development and planning with capture teams and helps develop and apply the win plan, themes, and discriminators throughout marketing materials.
• Develop proposal outlines and schedule and manage them for compliance
• Run proposal project team/proposal review meetings and manage proposal and presentation revisions based on direction from review teams.
• Proactively gather materials from project team and write, edit, and coordinate proposal content, ensuring compliance with client requirements.
• Coordinate graphics, including organization charts, maps, flow charts, and matrices, with graphics team
• Coordinate with subconsultant companies to request and collect marketing materials for proposal submissions
• Proactively conduct quality assurance/quality control on proposal/marketing materials through strong grammatical skills and attention to consistency and detail
• Perform final layout in InDesign and produce hard copies if required
• Update SalesForce database with proposal information in a timely fashion

Minimum Requirements

• BA/BS + 2 years of experience collaborating within a marketing team to lead and support proposal activity or a demonstrated equivalency of experience and/or education.

Preferred Qualifications

• BA/BS in Journalism, English, Communications, Marketing or a related field
• 3-4 years of relevant proposal writing experience a plus
• Prior experience in the AEC industry preferred
• Organizational and administrative skills, including the ability to manage and complete varied work tasks on schedule
• Excellent verbal and written communication skills; ability to write and edit proposal materials
• Diplomacy with peers and internal clients in handling challenging situations
• Takes initiative and formulates creative ideas in proposals, presentations, and other marketing related areas
• Experience with graphic design and layout. Proficient in ADOBE Acrobat Suite, specifically InDesign
• Proficient in Microsoft Office Suite, CRM SalesForce
• A professional demeanor and excellent interpersonal skills
• Strong organizational and time management skills to juggle multiple tasks with differing deadlines
• Ability to multi-task in a fast-paced environment
• Work may occasionally be required in the evenings or weekends to meet deadlines

• Relocation assistance and/or per diem is not offered for this position.
• This position does not include sponsorship for United States work authorization now or in the future

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.