Proposal Writer

About the Opportunity 

As part of the Marketing team, you will support the end-to-end development of high-quality, compliant, and competitive proposals in response to government and commercial procurements and/or solicitations. The Proposal Writer will collaborate cross-functionally to manage proposal strategy, content development, compliance, and submission, ensuring alignment with government procurement standards and Machinify’s business objectives.

What you’ll do 

• Support full lifecycle of proposal development for commercial and government customers, including federal and state procurements, to include RFPs, RFIs, RFQs, and ITB.
• Lead cross-functional proposal teams to meet strict deadlines and ensure compliance with solicitation requirements.
• Ensure proposals meet all technical, legal, and regulatory requirements, including customer-specific guidelines.
• Develop compelling, compliant, and tailored proposal content that clearly articulates Machinify’s value proposition.
• Collaborate with legal, finance, operations, and subject matter experts to gather and synthesize information into cohesive responses.
• Support proposal reviews, approvals, and final submission processes, including electronic portals (e.g., procurement systems).
• Ensure proposal process follows Machinify’s format.
• Maintain proposal content library, including boilerplate content and reusable assets, to improve efficiency and consistency.
• Conduct regular content reviews with subject matter experts in Machinify’s proposal management tool, including post-submittal updates to existing library content as appropriate.
• Ensure confidentiality and compliance with information security protocols throughout the proposal process.

What experience you bring (Role Requirements)  

• Bachelor’s degree in business, marketing, communications, or related field (or equivalent experience may be considered).
• Strong business acumen with the ability to quickly learn, align with, and communicate Machinify’s business.
• Exceptional writing, editing, and communication skills with the ability to translate technical content into persuasive narratives.
• Strong written communication proficiency, including technical and professional writing/editing, as well as developing presentation materials used for sales and other external audiences.
• Minimum 2 years of experience in proposal writing (equivalent experience may be considered).
• Strong project management skills, including scheduling, resource coordination, decision-making, continuous process improvement, and milestone tracking.
• Strong analytical and critical thinking abilities with a process-oriented mindset.
• Experience leading multiple simultaneous projects under tight deadlines and shifting priorities.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Experience in healthcare is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrate initiative, adaptability, and innovation to drive excellent results.

What we offer

• Work from anywhere in the US! Machinify is digital-first.
• Top Medical/Dental/Vision offerings
• FSA/HSA
• Tuition reimbursement
• Competitive salary, 401(k) with company match
• Additional health and wellness benefits and perks
• Flexible and trusting environment where you’ll feel empowered to do your best work 

The salary for this position is based on an array of factors unique to each candidate: Such as years and depth of experience, set skills, certifications, etc. We are hiring for different levels, and our Recruiting team will let you know if you qualify for a different role/range. Salary is one component of the total compensation package, which includes meaningful equity, excellent healthcare, flexible time off, and other benefits and perks.