Full-time, in-office receptionist responsible for answering calls, greeting visitors, managing mail and deliveries, coordinating meetings and catering, overseeing office supplies, coordinating vendors, entering invoices, conducting conflict checks, opening client matters, and assisting with billing and client intake.
Porzio, Bromberg & Newman, P.C. ("Porzio") is a highly-respected, well-established and expanding law firm with two subsidiary companies and offices in DE, FL, MA, NJ, NY, PA, and San Juan, Puerto Rico. We are seeking a skilled, highly organized, full-time Receptionist for our New York City office. This is a full-time, in-office position, Monday through Friday, from 9:00 a.m. to 5:00 p.m.
ESSENTIAL FUNCTIONS:
- Answer, screen, and direct calls.
- Greet and direct visitors.
- Receive, sort, distribute mail and deliveries.
- Coordinate office meetings, including setting up food and beverages, ordering catering, securing conference rooms, and registering guests with security.
- Oversee office supply inventory and order supplies.
- Coordinate with vendors for equipment maintenance and service.
- Enter vendor invoices into accounts payable software.
- Conduct Firm conflict checks and open client matters.
- Assist with billing and client intake processes.
- Other administrative and clerical support as needed.
* The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and job requirements may vary from time to time.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
- High school diploma.
- Proficiency in Microsoft Office Suite.
- Proficient in computers/computer software/technology, generally.
- Excellent written and verbal communications skills and organizations skills.
- Ability to work independently.
COMPANY BENEFITS:
- Medical, Dental, and Vision insurance
- 401(k) retirement plan with employer matching
- Individual and Dependent Life Insurance
- Short- and Long-Term Disability
- Paid Time Off
- Paid Holidays
We are an equal opportunity employer. Women and minorities are encouraged to apply.
Similar Jobs
Healthtech
Greets visitors, answers multi-line phones, responds to resident and guest needs, sorts and forwards mail, transports residents, delivers newspapers, collects fees, maintains event records, handles reservations, performs typing, and completes copying assignments. The role requires friendly communication, organization, multitasking, office experience, typing skills, and proficiency with office equipment and Microsoft Office.
Top Skills:
Copy MachineMS OfficeMulti-Line Phone System
Financial Services
Provides front-desk reception, visitor and phone management, conference room coordination, office and pantry inventory, expense reconciliation, vendor and catering support, hospitality setup, and administrative assistance. The role supports daily office operations, maintains common areas, manages meal program accounts, and provides backup coverage for mailroom and hospitality functions.
Top Skills:
Seamless
Healthtech
Greets visitors, answers multi-line phones, directs inquiries, sorts and forwards mail, transports residents, delivers newspapers, collects fees, manages reservations, and performs typing, copying, and general office tasks.
Top Skills:
MS Office
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
