Recruiting Coordinator

We built Bubble with a clear mission in mind: to empower everyone to create software. We believe anyone with an idea should be able to build it, so we’re making software creation accessible to everyone. Our AI visual development platform enables anyone, whether they’re first-time entrepreneurs or enterprise teams, to take an idea from prompt to fully-functional, scalable reality across web, iOS, and Android — all on one platform, all without writing or managing a single line of code. 
As the only full-stack, cross-device no-code platform on the market with over 5 million users in over 100 countries, Bubble is breaking down the barriers to entrepreneurship and innovation across the globe.

What we’ve achieved:

Our product is working, and we are thriving. Entire VC-backed companies have been built entirely on Bubble. After finding product market fit and 8 years of bootstrapping, we raised a $100 million Series A and we’re one of the fastest-growing companies in the New York tech ecosystem.
You can build just about anything on Bubble - and our community is living proof. More than just launching products, people are turning their ideas into real businesses. Mailead grew a $10k investment in a Bubble product into a $2M valuation, while Faceless.video went from 0 to $1M+ ARR in less than a year, among many other examples.

Our current Recruiting Coordinator is stepping into a new role at Bubble (Yay! For internal growth!) and we are excited to welcome a new teammate to our small but mighty Talent team.
We have ambitious goals this year including scaling hiring, strengthening our employer brand, refining our recruiting operations, and helping to build standout employee programs. We believe no task is too small or too big and that mindset means everyone gets to work on high impact, career accelerating projects.
If you are excited about building systems, creating exceptional candidate experiences, and helping a recruiting function scale thoughtfully, this role is for you.
About the Role:
You will partner closely with our Recruiters to keep Bubble’s hiring engine running smoothly while continuously improving how we operate.
This is more than a scheduling role. You will be a core driver of candidate experience, process excellence, and recruiting operations by posting and maintaining roles in our ATS, coordinating complex interview loops, keeping data pristine, and shepherding candidates through every stage of the process.
As you grow, you will take on projects across reporting, automation, employer branding, emerging careers, sourcing, and employee programming, and process design. You will help us scale with intention.
In This Role You'll:

• Own interview scheduling across multiple roles and teams while navigating complex calendars and shifting priorities with calmness and clarity

• Manage job postings, requisitions, stages, and data integrity in Ashby

• Execute a world class candidate experience by serving as the primary guide for candidates, anticipating questions, removing friction, and ensuring every interaction with Bubble is warm, clear, and memorable

• Build scalable recruiting operations by documenting processes, developing templates, identifying workflow friction, piloting new tools, and driving automation to help the team move faster and smarter

• Own recruiting data cleanliness and integrity to power accurate reporting, surface funnel trends, and identify bottlenecks

• Partner with recruiters, hiring managers, executive assistants, and cross functional teams to keep hiring on track

• Assist with sourcing projects, employer branding initiatives, and future emerging career programs
About You:

You are equal parts detail oriented executor and systems minded problem solver.

You likely bring:

• 1 to 3+ years of experience in coordination, operations, or administrative roles ideally within a fast paced and ambiguous tech company or startup

• A proven ability to manage complex scheduling in fast moving environments with multiple stakeholders

• Strong organizational instincts with a love for clean data, polished emails, and airtight processes

• Outstanding written and verbal communication skills and strong judgment about when to escalate versus solve independently

• A collaborative mindset and the ability to build relationships across all levels of the organization

• Curiosity, growth mindset, and interest in building a long term career in recruiting or recruiting operations, paired with comfort researching solutions and using generative AI to work smarter

• Comfort with automation, tooling, and data analysis including templates, workflows, dashboards, reporting, and pattern spotting

Bonus points if you have worked in an ATS like Ashby, Greenhouse, or Lever, partnered closely with recruiters, or helped document and scale processes at a growing company.
Why Bubble:
At Bubble, you will have real ownership, visibility, and the opportunity to shape how hiring works as we scale. You will collaborate with thoughtful teammates, support builders all over the world, and grow your career alongside a product that is expanding access to technology itself.
Compensation:
We offer competitive compensation aligned to tier one markets. Our estimated salary for this role at Bubble ranges from $77,000 to $104,000. Actual pay is determined by multiple factors such as skills, qualifications, experience and market demand.
Location:

For this role, Bubble is currently only considering candidates who are authorized to work in the US and are within the New York City metro area.

We prefer hiring people within commuting distance of our NYC office because we value getting together in person regularly. For those who enjoy working from our Manhattan office on a more regular basis, we offer catered lunches, and happy hours, among other fun perks.

Benefits:

In addition to cash and equity compensation, Bubble offers a robust benefits package equating to roughly twenty thousand in additional annual compensation:

Our benefits include, but are not limited to:

• Comprehensive health coverage

• 401(k) matching

• Wellness and work enablement stipends

• Generous PTO

• A Sabbatical program

Join us!

Let’s democratize access to technology together! If this sounds like you, apply! If you don’t meet all of the qualifications but think you could be a match, we’d still love the chance to review your application. At Bubble, we encourage people from all ages, abilities, and experiences to apply. Bubble does not discriminate on the basis of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status. Perhaps this job doesn't fit your background? Join our talent community!

Compensation Range: $77K - $104K