Recruiting Coordinator

Recruiting Coordinator

Sage is on a mission to improve care and quality of life for older adults, starting with those residing in senior living facilities. Falls are the leading cause of injury-related death among adults over 65. And yet, fall prevention and emergency response systems for older adults are archaic and ineffective. At Sage we've built a more modern way of understanding when older adults need help, including methods for residents to alert caregivers when in need of help, and corresponding software for caregivers to triage response. Our company mission is to create a product that our client counterparts love, and this role is a key part of that objective.

Sage is a small, tight team of ambitious, multi-disciplinary entrepreneurs. We are a software-enabled, mission-driven company, and are focused only on the problems that are central to achieving that mission. At Sage, we work hard and fast but also know that to build a truly important company, we need to treat our work as a marathon, and not a sprint. The journey matters.

About this Role

As a Recruiting Coordinator at Sage, you’ll play an essential role in helping build the teams that bring our mission to life. Your primary focus will be supporting the full recruiting process—scheduling interviews, managing candidate communications, and ensuring every touchpoint reflects Sage’s values and commitment to an exceptional candidate experience. You’ll partner closely with recruiters and hiring managers to keep searches organized, timelines on track, and candidates informed. This is a detail-oriented, high-impact role where success means creating a smooth, efficient, and welcoming hiring process that helps Sage attract and hire outstanding talent as we scale.

Responsibilities 

• Coordinate and manage interview scheduling for a wide range of roles across teams and time zones, handling complex calendar logistics with accuracy, timeliness, and care.
• Anticipate conflicts, communicate updates proactively, and ensure a seamless experience for both candidates and interviewers.
• Support onsite and virtual interviews to ensure smooth day-of execution. Troubleshoot last-minute changes or scheduling issues quickly and professionally.
• Serve as the main point of contact for candidates, delivering clear, prompt, and friendly communication that reflects Sage’s values and ensures a positive candidate experience from start to finish.
• Collaborate closely with recruiters and hiring managers to organize interview loops, gather feedback, schedule debriefs, and keep hiring processes moving efficiently.
• Maintain accurate data and documentation in the ATS (Greenhouse) and other recruiting tools, ensuring high-quality records that support reporting and process improvement.
• Contribute to recruiting operations excellence by refining scheduling workflows, templates, and best practices.
• Communicate thoughtfully with internal and external stakeholders, modeling professionalism, responsiveness, and collaboration in every interaction.

Minimum Qualifications 

• Detail-oriented and operationally strong — you know how to keep things organized and moving smoothly in a fast-paced environment.
• Clear and professional communication skills, both written and verbal, with the ability to represent Sage thoughtfully to candidates and internal partners.
• Personable, warm, and candidate-focused, you take pride in creating a welcoming and supportive experience for everyone who interacts with our team.
• Resourceful and quick on your feet, able to adapt to last-minute scheduling changes and solve problems calmly and efficiently.
• Previous experience in a recruiting or coordination role is a plus, especially in a fast-moving or high-growth environment.
• Proficiency with Google Calendar and Greenhouse.
• Demonstrated ability to multitask and manage competing priorities, maintaining accuracy and attention to detail under pressure.
• Proactive and accountable, with a strong sense of ownership and follow-through.
• Comfortable working independently and collaborating across distributed teams, maintaining strong communication and alignment throughout.

Benefits and Pay

Our headquarters are located in New York City's Union Square. We believe in cross team collaboration. We think good ideas can come from anyone, and we've designed our processes to encourage participation from all. While we take our mission seriously, we don't take ourselves too seriously. We like to host offsites, outings, and team meals where we can connect as people, not just as colleagues. We offer office lunch and a fully stocked snack bar. While we are an in office culture, we allow up to 2 remote days per week.

Our benefits package for employees includes competitive base compensation along with stock options. The expected annual salary range for this role is $75,000 - $90,000 USD, depending upon the job level, which will depend on your level of expertise, your experience, and your qualifications. We also provide fully-paid health and dental insurance coverage for all of our employees, along with other health benefits including vision insurance, membership to premium primary and urgent care, and online medical health providers. We also have a take as you need time off policy, in addition to 7 paid holidays and a company wide winter break during the holidays.

EEO Statement

Sage is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Sage makes hiring decisions based solely on qualifications, merit, and business needs at the time.