The Events Coordinator will support the Events Manager in planning and executing events, manage logistics, vendor relations, and attendee communication for regional events and major conferences.
Who We Are
At Apartment List, we’re transforming how people rent—making it smarter, easier, and a lot less frustrating. Our platform has already matched over a 1.4 million renters with their next home, while helping properties fill units with the right residents. Backed by strong growth and a big vision, we’re building the future of renting—and inviting bold thinkers to help us shape it!
Can you juggle event logistics, hotels, and vendor relations without breaking a sweat? We need you!
As our Events Coordinator, you'll support the Events Manager in planning, organizing, and executing events, ensuring smooth operations and participant satisfaction. You’ll plan and execute one regional field event per month, and offer support for two major industry conferences.
This is a short term (4 month) contract role. Remote within the US. The pay rate for this role will be $24-$40/hour, 30-40 hours per week. Travel for this role is optional, and limited to one event per month depending on interest and availability.
What you'll do:
- Coordinate travel and accommodations for event participants
- Source locations and ideas for events of all sizes
- Assist with budget management and tracking expenses
- Support vendor negotiations and maintain vendor relationships
- Manage attendee registration and send timely reminders for travel planning
- Help create and maintain event logistics and timelines
- Coordinate logistical elements including venue confirmations, travel, and check-in processes
- Assist with event setup and provide crucial onsite support
- Help troubleshoot issues as they arise with a calm, solution-focused approach
- Compile post-event reports with attendance numbers and feedback
- Send internal communications like Slack messages and email reminders
- Support the Events Manager in making each event successful from planning to execution
- 3-5 years of event coordination experience, with experience handling large events required
- Spreadsheet expertise for tracking and organizing event details
- A problem-solving mindset that thrives under pressure
- Clear, concise communication skills
- Experience supporting B2B sales teams (beneficial)
- Embraces our company’s core operating principles, can represent our brand and culture effectively through thoughtful and seamless execution of these key in-person gatherings.
If you're detail-oriented, organized, and find joy in creating memorable experiences behind the scenes, we'd love to chat!
Top Skills
Communication Tools
Spreadsheets
Similar Jobs
Artificial Intelligence • Cloud • Security • Software • Cybersecurity
The Director of Major Accounts will manage a team of Major Account Managers, drive new business, achieve sales targets, and shape the sales strategy for significant clients.
Top Skills:
B2B TechnologyEnterprise SalesSales ManagementSales Strategy
Cloud • Computer Vision • Information Technology • Sales • Security • Cybersecurity
The Senior Security Researcher will collect and analyze cybercriminal data, develop scrapers, maintain tools, and conduct research on cyber threats.
Top Skills:
BeautifulsoupDockerGitHTMLHTTPJavaScriptLogscalePandasPythonRequestsSplunkSQL
Cloud • Computer Vision • Information Technology • Sales • Security • Cybersecurity
The Senior Consultant delivers strategic advisory engagements in cybersecurity, enhances security programs, develops cyber initiatives, and communicates findings to management.
Top Skills:
CybersecurityIncident ResponseIt Management ConsultingSecurity Program Development
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
