Sales Operations Specialist

About the Role:

As a member of our Sales team, your commitment to excellence and passion for helping people succeed are the foundations for your career growth at PitchBook! With our customers’ success comes our success, and we are dedicated to providing them with the highest level of service and expertise.

At the core of our business is our commitment to understanding our clients' needs, challenges, and opportunities. As a member of our team, you'll be at the forefront of emerging trends and technologies by working closely with clients to position our products and services in a way that helps them achieve their goals. You will enjoy access to extensive training and development opportunities, including ongoing coaching and mentorship from experienced sales professionals. We are committed to helping you achieve your personal and professional goals, and we can’t wait for you to join the team!

As a Sales Operations Specialist at PitchBook, you will serve as a trusted partner to our global Commercial teams (Sales, Customer Success, and Support). You will operate with increasing autonomy to diagnose issues, develop solutions, and ensure the smooth functioning of our operational ecosystem. 

This role requires strong analytical skills, an understanding of core business metrics, and the ability to balance technical and business considerations when making decisions. You will act as a first responder for technology tool inquiries, proactively identify process improvements, and influence the adoption of tools and workflows across the organization. 

You will also contribute to change management, enablement, internal documentation, and the onboarding of new team members. This role involves regular crossfunctional collaboration and requires the ability to manage expectations, communicate trade-offs, and tailor communication to a variety of audiences. 

As a member of this team, you will partner closely with the Sales Platform team to ensure global communications, change management, and enablement activities are executed for biweekly releases and larger initiatives. 

Primary Job Responsibilities:

• Serve as a first responder to operational and tooling inquiries, independently diagnosing issues and identifying root causes
• Resolve requests within established SLAs, minimizing disruptions to frontline teams
• Evaluate and communicate trade-offs between technical constraints, business priorities, and stakeholder needs
• Maintain accurate records of support tickets, resolutions, and recurring themes
• Build trust with stakeholders across Sales, Customer Success, Support, Marketing, Data, Finance, and Platform teams
• Actively listen to business needs, translate challenges into actionable solutions, and connect processes to broader business goals
• Manage expectations by providing clear updates, timelines, and trade-offs
• Influence positive cross-team collaboration and contribute to a supportive, solutions-oriented culture
• Analyze existing workflows to identify bottlenecks and opportunities for efficiency, accuracy, or user experience improvements
• Propose and implement small-scale optimizations with minimal guidance
• Take initiative to advance team goals beyond assigned tasks, including identifying systemic issues and recommending enhancements
• Contribute to the development and maintenance of SOPs, knowledge bases, and process documentation
• Demonstrate fluency in core Commercial metrics (e.g., pipeline coverage, conversion rates, lead velocity)
• Use data to identify trends, anomalies, and root causes
• Clearly communicate insights, implications, and recommended actions to stakeholders with varied levels of data fluency
• Support and optimize usage of key operational tools, including Salesforce and other sales tech platforms
• Identify opportunities for automation and improved tool configuration to enhance productivity
• Conduct UAT for platform updates, new functionality, and biweekly release items
• Partner with the Sales Platform team to ensure successful change management, communication, and adoption
• Facilitate 1:1s and small group training sessions to support adoption of tools and processes
• Provide actionable feedback to improve training and enablement materials
• Tailor messaging and workflows to different audiences (Sales, CS, Marketing, Data teams) and regions
• Help onboard and mentor new team members, sharing best practices and contributing to team morale
• Support the vision and values of the company through role modeling and encouraging desired behaviors 
• Participate in various company initiatives and projects as requested 

Skills and Qualifications:

• 5+ years of experience in Sales Operations, Customer Operations, or a Sales/CS/Support role (SDR, AE, AM, CSM, etc.)
• Strong analytical thinking, with the ability to leverage data to evaluate problems and propose solutions
• Demonstrated ability to independently troubleshoot and design solutions that balance technical and business considerations
• Excellent written and verbal communication skills, with the ability to tailor messaging to diverse teams and levels
• Experience facilitating training sessions and contributing to enablement materials
• Strong collaboration skills with the ability to build trust and manage expectations
• Proficiency with CRM systems (e.g., Salesforce) and common sales tech tools
• Comfortable operating in a fast-paced environment with evolving priorities
• Demonstrated initiative and ability to support broader team goals beyond assigned tasks
• Must be authorized to work in the United States without the need for visa sponsorship now or in the future

Benefits + Compensation at PitchBook:

Physical Health            

• Comprehensive health benefits
• Additional medical wellness incentives 
• STD, LTD, AD&D, and life insurance

Emotional Health 

• Paid sabbatical program after four years
• Paid family and paternity leave 
• Annual educational stipend
• Ability to apply for tuition reimbursement
• CFA exam stipend 
• Robust training programs on industry and soft skills 
• Employee assistance program
• Generous allotment of vacation days, sick days, and volunteer days

Social Health 

• Matching gifts program
• Employee resource groups
• Subsidized emergency childcare  
• Dependent Care FSA
• Company-wide events
• Employee referral bonus program  
• Quarterly team building events

Financial Health 

• 401k match
• Shared ownership employee stock program 
• Monthly transportation stipend

*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment. 

Compensation

• Annual base salary: $82,000-$87,000
• Target annual bonus percentage: 7.5%

Working Conditions:

At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous moments—those hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global offices—that simply can’t be replicated remotely. This role is expected to be in the office 5 days a week.

The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.

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